Senior Property Administrator

We’re looking for a Senior Property Administrator, Operations to drive a number of administrative property functions including reporting, tenant communication, vendor tracking and management, and office administration.

RESPONSIBILITIES

Reporting

• Coordinate and complete requests to tenants for the gathering of information, including but not limited to tenant specific operations, operating hours, contact information, insurance certificates, sales reports etc.

Administrative Support

• Preparation of correspondence, Tenant Advisories and memos as required and requested
• Assist with any reporting requirements and delivery of reports
• Maintain property tenant manuals and ensure up to date. Delivery to tenants as required
• Assist with tenant welcome packages as necessary
• Maintenance of site information including, but not limited to, contact lists, contract matrixes, sales reporting etc.
• Administer the purchase order system and contract administration, including development of an annual contract summary to ensure renewals are in place before expiry
• Set-up and monitor the Contractor/Vendor supplier lists in the vendor maintenance program
• Ensure proper file management and archive of files for tenants, properties and others
• Assist with ensuring proper supplies and servicing for the Site office
• Assist with training of temporary and new staff as required
• Assist with office and property promotions and marketing, as required
• Work closely with the operations team to assist in coordinating all aspects of tenant or landlord construction & capital projects with respect to the smooth flow of information between teams to ensure seamless access for deliveries, loading bay bookings for contractors and tenants alike.

Tenant Communications

• Liaison with tenants and suppliers; respond quickly to inquiries and disputes regarding invoices; maintaining a strong focus on good customer service
• Preparation and delivery of tenant communications, as required
• Other duties assigned

QUALIFICATIONS

• 5+ years of experience in property administration
• Strong writing skills is an asset
• Related post-secondary education is an asset
• Are proficient in both MS Offices applications and property management systems. Yardi experience is an asset

WHAT WE OFFER

• 3 weeks of vacation per year
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• Up to $5,000 annual mental health coverage
• A friendly, welcoming, and supportive culture
• Many social and team events!

Our Business
 
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity
 
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.