Regional Administrative Assistant

About the Role

The Regional Administrative Assistant is a community level resource who will play a role in which they will work with the AIMC Committee councils, regional manager, regional councillor to help engage citizens.  They will also ensure the efficient day-to-day operations of the Abitibi Inland Métis Community services through a variety of typically routine tasks and communications.  This role utilizes constant communication skills in-person, over the pone and via e-mail and follow prescribed processes with a minimal level of independent decision-making authority.

This position will build and expand upon community relationships and citizenship engagement.

What you will be doing

• Answer and respond to communications (phone calls, e-mails, etc.) from internal and external sources
• Co-ordinate the flow of internal information
• Prepare, edit, proofread and maintain records, correspondence, presentations, etc
• Maintain information filing systems
• Take minutes and prepare for distribution to all involved
• Process citizens travel request forms, special request form, etc and update tracking systems
• Update regional website
• Submit volunteer expenses into databasic and update tracking systems
• Develop survey and information gathering in regards to citizens needs
• Contribute to the development and review of work plans in regards to citizens involvement. 
• Prepare, edit, proofread and maintain records, correspondence, presentations, etc.
• Provide logistic and administrative assistance with scheduling and organizing MNO Community Council and Regional cultural events and gatherings
• Provide support for community information gathering activities
• Provide administrative, logistical and research support as required for AIMC Community planning and activities
• Produce briefing notes and other reports as required
• Maintain a high-level of confidentiality
• Other reasonable duties as may be assigned

Qualifications

• Strong desire to act in the service of the Métis Citizens, to advance and uphold rights and culture
• Relevant background in Métis-focused community activities, recreation and educational programs
• Knowledge of Métis focused and broader Indigenous programs and services
• Well-developed administrative, organizational and communication skills in order to meet deadlines
• Proficiency with computer programs and written communication skills
• Advanced communications skills
• Superior organization skills and time/priority-management
• Ability to work alone/independently with minimal supervision
• Flexible work schedule with ability to work extended hours or week-ends as necessary
• Willingness and ability to travel
• Vulnerable sector check
• Preference will be given to an MNO Citizen
• Must live in the MNO Region 3 communities
• Must be bilingual ( French/French Michif and English)
• Administrative, Business or customer service experience

Preferred

• Post-secondary education promotion and/or social services and/or business, administration or other related field
• Preferred and/or experience in providing development of programs and services in an indigenous setting
• High School Diploma and knowledge of our Métis community
• 1-2 years previous experience in a similar/comparable role