Regional Administrative Assistant

Location: Region 3

Closing date: December 4, 2024

Contract position, end date: March 31, 2025

Hybrid position

MNO’s culture is at our core
 
The MNO workplace culture is full of potential ready to be unlocked. As our Self-Governance agreement materializes, we are building a workplace culture of action, responsibility, and most importantly a desire to serve the Métis community. When defining what MNO culture is, it’s difficult, because of our diverse leadership styles, and the different programs and services offered. What that really means is there is a place for almost everyone under the MNO employer umbrella. We recognize people are different, and that is our source of strength. We bring opinions together, welcome healthy conflict, and look to always find answers, not problems.

Click here to learn about the Métis Nation of Ontario, and help you decide if we are the right fit for you

• 4% Vacation pay
• Pension plan
• Annual paid two-week holiday closure in December 
• 16 paid public and employer holidays
• 15 paid health & wellness days 
• Challenging, multi-disciplinary work environment that fosters learning and professional development 
  
• Substantial educational incentive to promote personal and professional growth 
• An opportunity to make a direct or indirect impact on the lives of the Métis Peoples across the Province
  
• Other perks
• Employee Assistance Plan
• Telemedicine plan
• Goodlife corporate membership discount
• Bell Mobility's exclusive partner program
• Staple's corporate discount
• Dell member purchase program
• Mark's corporate discount 

About the Role

The Regional Administrative Assistant is a community level resource who will play a role in which they will work with the AIMC Committee councils, regional manager, regional councillor to help engage citizens.  They will also ensure the efficient day-to-day operations of the Abitibi Inland Métis Community services through a variety of typically routine tasks and communications.  This role utilizes constant communication skills in-person, over the pone and via e-mail and follow prescribed processes with a minimal level of independent decision-making authority.

This position will build and expand upon community relationships and citizenship engagement.

What you will be doing

• Answer and respond to communications (phone calls, e-mails, etc.) from internal and external sources
• Co-ordinate the flow of internal information
• Prepare, edit, proofread and maintain records, correspondence, presentations, etc
• Maintain information filing systems
• Take minutes and prepare for distribution to all involved
• Process citizens travel request forms, special request form, etc and update tracking systems
• Update regional website
• Submit volunteer expenses into databasic and update tracking systems
• Develop survey and information gathering in regards to citizens needs
• Contribute to the development and review of work plans in regards to citizens involvement. 
• Prepare, edit, proofread and maintain records, correspondence, presentations, etc.
• Provide logistic and administrative assistance with scheduling and organizing MNO Community Council and Regional cultural events and gatherings
• Provide support for community information gathering activities
• Provide administrative, logistical and research support as required for AIMC Community planning and activities
• Produce briefing notes and other reports as required
• Maintain a high-level of confidentiality
• Other reasonable duties as may be assigned

Qualifications

• Strong desire to act in the service of the Métis Citizens, to advance and uphold rights and culture
• Relevant background in Métis-focused community activities, recreation and educational programs
• Knowledge of Métis focused and broader Indigenous programs and services
• Well-developed administrative, organizational and communication skills in order to meet deadlines
• Proficiency with computer programs and written communication skills
• Advanced communications skills
• Superior organization skills and time/priority-management
• Ability to work alone/independently with minimal supervision
• Flexible work schedule with ability to work extended hours or week-ends as necessary
• Willingness and ability to travel
• Vulnerable sector check
• Preference will be given to an MNO Citizen
• Must live in the MNO Region 3 communities
• Must be bilingual ( French/French Michif and English)
• Administrative, Business or customer service experience

Preferred

• Post-secondary education promotion and/or social services and/or business, administration or other related field
• Preferred and/or experience in providing development of programs and services in an indigenous setting
• High School Diploma and knowledge of our Métis community
• 1-2 years previous experience in a similar/comparable role