Accounts Payable Administrator

The Opportunity

As part of the Finance and Accounting team, you will be responsible for recording and processing invoices in a prompt and accurate manner.  You will also be tasked with researching ledgers, answering inquiries, and reconciling vendor statements.  Attention to detail is essential in this role. This role requires a mandatory full-time-in-office schedule (5 days/week).

Responsibilities will include, at a minimum:

• Entering and processing invoices in a timely manner into the accounting system ensuring adherence to company policies and procedures; 

• Working collaboratively and communicating with various departments and stakeholders to ensure invoices are fully approved and payments processed on time, 

• Keeping track of company credit card spending and managing the process for timely payments;  

• Reviewing and entering new vendor information or updating existing vendor profiles in accordance with company policies and procedures; 

• Maintaining the accuracy of vendor accounts by reconciling vendor statements and related transactions; 

• Maintaining excellent vendor relationships by responding to questions and inquiries in a timely basis, and 
• Other duties within the nature and spirit of the job, as required. 

Must Haves:

• Bilingualism in both English and French is considered an asset 

• Proven administrative skills and high level of accuracy for data entry 

• Very well organized and detail oriented  

• Ability to prioritize and manage time and activities efficiently 

• Proficiency with MS Office products 

• Proven ability to work individually and in a team environment