Administrative Assistant

At BIOVECTRA, we are passionate about improving patient care by making better therapeutics as a contract drug manufacturing organization (CDMO) that supports the top pharmaceutical and biotech companies in the world. Be part of a team with a global reach that also has a great community vibe. We care about each other and live our values of teamwork, respect, professionalism, and quality. Diversity is one of our strengths as we strive to offer a welcoming and inclusive environment. 

BioVectra Inc. has an immediate opening for an Administrative Assistant. This is a permanent, full-time position located in Windsor, Nova Scotia.

The candidate will be responsible for:

• Copying, typing, proof-reading, editing, formatting and preparation of professional documents including reports and all manner of correspondence for both internal personnel and external clients and liaisons. 
• Administering the site access security system
• Coordinates all activities, logistics and documentation for meetings with external customers/clients and visiting leadership. Prepares agendas, arranges for and communicates logistics, prepares and distributes minutes, including follow up with appropriate leads on outstanding action items.
• Planning and organizing events that take place externally, such as social events, community involvement events, staff appreciation events.
• Assuming the responsibilities of the receptionist front desk coverage  
• Managing the coordination of meeting room bookings.
• Submit and reconcile expenses related to the office area.
• Participation in management and site leadership meetings to take minutes and ensure follow up on action items.
• Maintain/ordering of company printed forms/stationery and office supplies.
• Maintain office equipment, i.e., toner cartridges, monitoring and refilling of paper trays, clearing jams, coordinate repairs, usage reporting.
• Oversee space and workplace planning and general office maintenance.
• Special project planning and management as required. Example, coordinating and overseeing facility improvement projects related to office design and renovation.
• General administrative duties as required in support of site leadership team

The successful candidate for this position should have:

• Grade 12 diploma.
• An administration diploma or equivalent is considered an asset.
• Two years of direct experience considered an asset.
• Excellent interpersonal and communication skills.
• High level of initiative and follow through
• Proficiency in Microsoft Office.
• Attention to detail and a high level of accuracy.

BIOVECTRA offers a competitive salary and benefit package. Interested candidates are asked to apply by choosing the “Apply Now” button

Closing Date: February 7, 2025