Administrative Assistant

BIOVECTRA Inc. is a leading bio-science business in Prince Edward Island and Nova Scotia, focused on contract manufacturing and product development of active pharmaceutical ingredients, pharmaceutical intermediates, and bioreagents.

At BIOVECTRA, we are passionate about improving patient care by making better therapeutics as a contract drug manufacturing organization (CDMO) that supports the top pharmaceutical and biotech companies in the world. Be part of a team with a global reach that also has a great community vibe. We care about each other and live our values of teamwork, respect, professionalism, and quality. Diversity is one of our strengths as we strive to offer a welcoming and inclusive environment. 

BioVectra Inc. has an immediate opening for an Administrative Assistant. This is a permanent, full-time position located in Windsor, Nova Scotia.

The candidate will be responsible for:

• Copying, typing, proof-reading, editing, formatting and preparation of professional documents including reports and all manner of correspondence for both internal personnel and external clients and liaisons. 
• Administering the site access security system
• Coordinates all activities, logistics and documentation for meetings with external customers/clients and visiting leadership. Prepares agendas, arranges for and communicates logistics, prepares and distributes minutes, including follow up with appropriate leads on outstanding action items.
• Planning and organizing events that take place externally, such as social events, community involvement events, staff appreciation events.
• Assuming the responsibilities of the receptionist front desk coverage  
• Managing the coordination of meeting room bookings.
• Submit and reconcile expenses related to the office area.
• Participation in management and site leadership meetings to take minutes and ensure follow up on action items.
• Maintain/ordering of company printed forms/stationery and office supplies.
• Maintain office equipment, i.e., toner cartridges, monitoring and refilling of paper trays, clearing jams, coordinate repairs, usage reporting.
• Oversee space and workplace planning and general office maintenance.
• Special project planning and management as required. Example, coordinating and overseeing facility improvement projects related to office design and renovation.
• General administrative duties as required in support of site leadership team

The successful candidate for this position should have:

• Grade 12 diploma.
• An administration diploma or equivalent is considered an asset.
• Two years of direct experience considered an asset.
• Excellent interpersonal and communication skills.
• High level of initiative and follow through
• Proficiency in Microsoft Office.
• Attention to detail and a high level of accuracy.

BIOVECTRA offers a competitive salary and benefit package. Interested candidates are asked to apply by choosing the “Apply Now” button

Closing Date: February 7, 2025

Individual accommodations due to a disability are available upon request for candidates taking part in all aspects of the selection process. All qualified applicants will receive consideration for employment without regard to age, race, religion, ethnicity, gender, disability, citizenship status, marital status, actual or perceived sexual orientation. BIOVECTRA is committed to creating an inclusive environment and building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and recognize that experience comes in many forms and skills are transferable. Please view this description as a general overview, but not a mandatory comprehensive list. If you feel passionate about our efforts and believe that you have the skills to contribute and lead in this role, apply!   We thank all interested parties; however, only those applicants considered for an interview will be contacted.