Executive Assistant

About Symcor

Symcor enables secure data exchanges and supporting business processes, to help clients succeed in an evolving digital world. Trusted by Canada's largest institutions for over 25 years to support their digital transformations, Symcor aligns industry participants to solve common challenges in the most effective and efficient way. Our goal is for every employee to feel valued and accepted as part of the team and connected to Symcor and our values, fostering a sense of belonging. Symcor is an equal opportunity employer and is committed to providing an accessible recruitment process.  If you need accommodation for the interview process, just let us know! 
#youbelonghere

For more information, visit www.symcor.ca

The Opportunity

We are seeking a highly skilled and organized individual to fill the position of Executive Assistant 1 for our Vice President and their leadership team. The successful candidate will play a pivotal role in providing advanced administrative support, ensuring effective office administration, and coordinating various projects within the department.

This is a hybrid role with requirements to be on site 3 days a week, providing a balance between remote flexibility and in-person collaboration.

About The Role:

Calendar Management:

• Efficiently manage the VP's calendar, scheduling meetings and visits with internal and external resources.
• Ensure the VP's time is optimized with no scheduling conflicts.

Representative Role:

• Act as a representative of the VP by efficiently managing their calendar and handling all communication with professionalism and confidentiality.

Meeting Support:

• Arrange appointments, attend meetings at the VP's request, and prepare and distribute meeting minutes.
• Prepare materials for meetings and handle sensitive material for executives.

Travel and Event Coordination:

• Arrange travel and accommodation, reconcile expenses, and organize group meetings, team events, and business conferences.
• Manage booking, catering, materials, and logistics for group meetings and events.

Administrative Support:

• Maintain organizational charts and email lists, handle new employee setups, and gather information for organizational charts and company guidelines.
• Create and maintain office files and databases, handle routine HR administration, and assist other executives when required.

Other Duties:

• Perform other duties as required to contribute to the efficient functioning of the department.

What You Need To Succeed:

Education:

• College or University Degree or equivalent work experience.

Experience:

• 3-5 years of professional office experience supporting senior leaders and executives.
• Experience in managing Outlook calendars on a daily basis.

Skills:

• Highly developed communication skills (written/verbal) and interpersonal savvy.
• Strong initiative, judgment, and decision-making skills.
• Exceptional accuracy and attention to detail in a fast-paced environment.
• Tact, integrity, diplomacy, and confidentiality.
• Ability to work independently, manage changing priorities, and collaborate across departments.
• Superior computer skills (MS Office, MS Project, MS PowerPoint, MS Excel, SharePoint, Visio, Lotus Notes) with strong analysis skills.
• Ability to navigate within varying degrees of ambiguity.
• Outstanding customer relations skills.

What’s In It For You
 

At Symcor, we define our success by what we help others achieve. We were created to support our clients and, through our products, services, and solutions, protect and strengthen their brands. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program that includes a competitive compensation package, flexible benefits and time away options, retirement and savings plans and a commitment to your overall health and well-being through our myWell-being program.
• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact.
• Opportunities to do challenging work and progressively take on greater accountabilities for growth.
• We foster an inclusive atmosphere of One Symcor with our philosophy of +1 Unique You®, we harness each employee’s uniqueness, different skills, backgrounds, and perspectives to contribute to mutual success. It is the diversity of our people and the inclusive environment that has been and will always be key to Symcor’s success.

Symcor is an equal opportunity employer and is committed to providing an accessible recruitment process. Upon request, we will provide accommodation for candidates.