Accounting Clerk - Tax

Position: Accounting Clerk - Tax

Location: Vaudreuil-Dorion, Quebec

Workplace Flexibility: We require a minimum attendance of 2 days/week in the office

Status: Permanent, full-time (1)

Do you have a diploma in finance or accounting and are you looking for an excellent opportunity to grow within a stable and dedicated team? Are you known for your analytical skills and curiosity to learn? Tired of the traffic at Pont de l'Île-aux- Tourtes, and looking to finally work closer to home? Here's a great opportunity to join our Finance team as a Accounting Clerk!

We are currently looking for a motivated and rigorous individual to join our team in Vaudreuil-Dorion as Accounting Clerk! You will be welcomed by dynamic colleagues who are eager to share their knowledge with you. You'll have the opportunity to work in a hybrid model, and we'll provide you with the tools you need to succeed in your job!

Reporting to the Tax & Accounting Manager and working with the team, the Accounting Clerk is responsible for managing various administrative tasks (audit support, report preparation, sales tax coordination, etc.) within the Tax Department. This includes overseeing indirect taxes in Canada and the USA.

When you join Quadra, you'll be part of a growing organization that is dedicated to its 550+ employees located in Canada and the United States. We offer not only an engaging culture and a collaborative, family-oriented environment, but also a great deal of autonomy and flexibility.  We also offer you the opportunity to be part of a professional, fun, innovative, and determined team. In addition, Quadra is proud to be recognized as one of the Best Managed Companies and certified as a Great Place to Work ®.

Here are some of the responsibilities of the Accounting Clerk:

• Tax Function Leadership:
  • Collaborate with the Tax Manager regarding the indirect tax function for US and Canadian operations.
  • Oversee accurate and timely filing of US and Canadian sales/use taxes and US business license taxes across all registered states and provinces.
• Compliance and Liability Management:
  • Ensure compliance with tax regulations for sales/use and business licenses in all states and provinces.
  • Determine the corporation's tax liabilities to various taxing authorities.
  • Prepare and file monthly, quarterly and annual sales tax returns for various states and jurisdictions
  • Research and stay updated in sales tax laws and communicate relevant information and changes
  • Support audit by providing the right documentation
• Payment and System Maintenance:
  • Ensure proper payment of sales/use and business license taxes.
  • Maintain and utilize various taxing systems, resolving tax notices promptly.
• Guidance and Transaction Support:
  • Provide guidance on tax-related transactions, such as sales to customers and purchases of various items.
  • Verify accuracy of general ledger sales tax accrual accounts.
• Customer Tax Handling:
  • Handle taxing requirements for all customers, maintaining proper documentation for exempt customers.
  • Regularly communicate with the Customer Service team to answer any questions they might have and communicating with the right legal entity (States, Provinces, etc.)

What are the requirements and skills needed?:

• DEC with a focus in business administration, accounting, or a related area of study is preferred. Bachelor’s degree in Finance, Accounting or Administration would be considered an asset
• Minimum of 2 years of experience in accounting , sales tax role, or related field
• Strong technical skills and ability to learn new computer systems (e.g. SAP or Oracle/JD Edwards environment)
• Strong communication skills with ability to communicate easily on the phone
• Must be fully bilingual with an expert level in English
• Excellent proficiency with Microsoft Office, especially in Excel for handling data and documentation
• Excellent organizational and collaborative skills
• Ability and comfort to work in a routine, repetitive role
• Superior problem solving, ability to investigate and decision-making skills
• Attention to detail, analytical skills and ability to multi-task

At Quadra, we offer not only a committed culture, a collaborative environment based on family spirit and mutual support, but also a lot of autonomy and flexibility. We also offer you the opportunity to be part of a professional, fun, innovative and committed team in a growing, people-oriented, Great Place to Work® certified organization. In addition to being Great Place to Work® certified, Quadra has been recognized as one of the Best Managed Companies for over 21 years! You will work with dynamic colleagues who are eager to share their knowledge with you.

What are the benefits of choosing this role at Quadra?:

• Competitive salary and generous performance incentive program
• Full benefits coverage (dental, medical, HSA, etc.)
• Programs offered to employees to improve their quality of life (Wellness Portfolio)
• Virtual care/telemedicine for you and your loved ones; 24/7 access to a physician
• Virtual wellness and mental health programs with a global healthcare leader
• Retirement plan with a match and several long-term investment programs
• Vacation, personal days and flex days
• Caring for each other and having fun are part of our core values!
• A company that promotes diversity, equity and inclusion and fair hiring practices
• Advanced digital environment
• Customized training built for you
• Opportunities for advancement and professional development; a growing company that focuses on its people!
• Participate in various internal and external trainings
• Possibility of joining various company committees
• Social activities organized by the company
• Disconnection policy
• Strong leadership team with people as a filter of decision
• Employee recognition program (years of service, merit awards, etc.)
• Private and family-owned company with a solid infrastructure
• Employee assistance program (EAP)
• Involved in various corporate social responsibility initiatives, allowing employees to participate in meaningful community projects (EVP Program) – Volunteering Day!
• A Company that is dedicated to Sustainability and environmentally friendly practices
• And much more!

#LI-Hybrid

Quadra supports and values diversity and offer equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status and gender identity. Quadra also welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We recognize that some people do not identify themselves as either male or female. Therefore, whenever possible, we have opted for a gender-neutral wording in a non-discriminatory spirit.