Bookkeeping Clerk

E.H. Price, a division of Price Industries Limited, North America’s leading manufacturer and distributor of air distribution products (www.priceindustries.com) is a dynamic, progressive and innovative organization looking for additional talent in our growing Winnipeg office. If you thrive on new challenges, pushing yourself to new heights and working independently and/or in a team-driven environment, you should consider the following opportunity.

What You Can Expect

• Health and Dental - Employees and their families enjoy paid benefits covering an extensive list of medical and dental expenses and services.  
• Telus Health Virtual Care - All employees and their families have free access to top medical professionals when they need advice or a second opinion.
• PocketPills – You and your family will have free access to Canada’s first Digital Pharmacy, PocketPills enables you to call, text or email the pharmacy care team from wherever you are.  You will enjoy free delivery of your prescriptions and vitamins straight to your home. 
• Employee and Family Assistance Program (EFAP) - You and your family will have free access to consultation and support for your mental, emotional and financial well-being 
• Life and Disability - You will be provided with life insurance in a multiple of your salary with an option to purchase additional coverage.  
• Pension Matching Program - Invest in your future with each pay cheque through our Defined Contribution Pension Plan and we will match your contribution (up to 3% of your salary).
• Gym Subsidy Program - Employees are eligible for a gym membership reimbursement of up to $300 per year, this includes Fitness related App’s. 
• As part of our Goals, Rewards, Improvement and Teamwork program qualifying teams can enjoy a monthly reward. 
• Personal and Professional Development - We are committed to helping you reach your potential through training and education.
• Community Involvement - Generously supporting health, charities, youth, and education opportunities is our passion, and you’re invited to be a part of that.

Bookkeeping Clerk

Role Overview:
We are looking for a motivated Bookkeeping Clerk who will play a crucial role in the smooth operations of our office. The ideal candidate will have experience in either the equipment sales industry, manufacturing or construction and have knowledge of accounting principles and practices. We are looking for someone who is motivated to join us on our journey and wants to understand business operations in other aspects of the company alongside your manager. We are committed to offering you continuous professional development for your career. The current accounting system is Great Plains and the sales software is a custom platform.

The successful candidate's responsibilities will include: 

Accounting (75%):

• Process, record and manage all accounts payable, receivable and payments, going through the branch.
• Code, allocate and record vendor invoices (product & freight charges) into the sales and accounting platforms, ensuring they are submitted for timely payment.
•  Check customer invoices against purchase orders, quotes, pricing agreements and shipping documents to ensure accuracy and completeness when recording total costs in the accounting & sales software.
•  Keep track and record the various costs associated with individual sales projects. This can include product cost, freight, brokerage, credits and other costs.
• Maintain records of purchase orders, and track product freight to ensure delivery and the correct timing of customer invoicing and vendor payments.
• Order inventory and record it in the accounting system.
• At month end, reconcile accounts payable transactions to ensure accuracy.
• Keep track & report at month end the Accruals for unbilled sales and unpaid invoices as well as in-transit inventory.
• Complete month end tasks required to close out the period based on the provided timelines.

Credit & Collections Management (10%):

• Review outstanding balances daily, from system generated aging reports, to identify overdue amounts, slow paying accounts and potential bad debt to follow up with customers.
•  Prepare and issue customer invoices daily and customer statements monthly.
• Receive, record and apply customer payments (cheque, EFT & credit card) within the accounting system.
•  Work with external collections agencies, if necessary, to recover outstanding amounts.
• Assess the credit worthiness of new customers, propose credit limits and prepare the credit approval package for the Branch Manager’s approval

Administrative Duties 

• Create, maintain and update customer profiles and records.
• Prepare and send project denunciation letters and include the necessary receipt information.
• Organize and manage physical and digital filing systems for efficient record-keeping.
• When requested, assist in the extraction and preparation of data for various reports.
• Assist with providing information (primarily document samples) for the yearly organizational audit on a as need basis.
• As needed, answer incoming calls, from team members, vendors and customers, via Microsoft Teams, respond to inquiries, and direct customers to appropriate staff members, by acquiring an understanding of the organization and the various departments in the branch.
• Prepare and process customer and vendor paperwork, ensuring all documentation is complete and accurate. This can include invoices, order acknowledgements, tracking information and packing slip information.
• Track and work with vendors, customers and sales team to resolve any issues or discrepancies as they might arise.

General Office Support (5%)

•  Prepare and distribute internal communications and reports as needed.
•  Support other office staff with administrative tasks as required.

The ideal candidate for this position will have:

•  A willingness to learn, apply the coaching received and a commitment to excellence.
•  Very strong organizational skills with a keen attention for details and a high level of accuracy.
•  Strong problem-solving skills, analytical and strategic reasoning.
  
•  Have a strong understanding of the Three-Way Match principle and of accounting principles & practices.
  
•  3-5 years of experience in an administrative role with a focus on accounts payable and receivable OR 2-3 years experience in a high-volume bookkeeping role.
  
• High school diploma or equivalent with an additional certification in office administration, bookkeeping, or related fields.
  
•  Excellent communication skills with fluency in English & French, written and spoken.
  
•  Beginner to intermediate level in Microsoft Excel suite (understand data entry, basic equations and navigating through spreadsheets).
  
•  Proven ability to effectively manage the workload and the ability to maintain an organized process flow of all the invoices and information received.
  
•  Exposure or knowledge of Great Plains accounting software would be an asset but not required.
  
• An aptitude to learn new software and systems, for which training will be provided.
•  This role will not cover payroll processing or tax filing preparation.
  
•  Successfully pass a background check.
  

Working Conditions:

• In office, full-time position, typically Monday to Friday, 8 AM to 4:30 PM. In office environment with frequent interaction with customers and other staff members

Should this opportunity interest you, please submit your resume, including salary expectations. We appreciate the interest shown by all applicants, however only those being considered for an interview will be contacted. We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need