Sales Operations Coordinator (12 Month Contract)

WHO WE ARE      

HomeEquity Bank is a Schedule 1 Canadian chartered bank and the leading national provider of reverse mortgages, with a growing portfolio. As the only bank solely dedicated to serving homeowners 55 and up, we’re passionate about helping Canadian homeowners live retirement on their terms. We live that commitment every day, with a range of reverse mortgage solutions that include our flagship CHIP Reverse Mortgage™ product.  

OUR VALUES, OUR PASSION

At HomeEquity Bank, our values drive and inspire our actions with our customers, our partners and each other.

• Customer-Focused. Passionate Advocates 
• Courage to Act. Do the Right Thing 
• One Team. One Vision 
• Think Long-Term. Ever-Evolving 
• Be Exceptional. Inspire Greatness

POSITION SUMMARY:

The Sales Operations Coordinator position holds accountability for collecting and processing mortgage applications and documentation. The role liaises directly with the Sales Team, Underwriters and other internal/external parties as required to satisfy all the conditions required for the advancement of files to the Underwriting team.  

The ideal candidate must be results oriented and able to manage time-sensitive information, be well organized and work independently with a high priority and focus to deliver excellent Customer Service to our sales force, external partners and internal departments. 
 
MAJOR ELEMENTS OF THE ROLE:

This position plays a critical role within the Bank as it requires an understanding of the reverse mortgage product and business process to effectively assist the Bank in providing excellent customer service to all internal and external partners. The role of the Sales Operations Coordinator is to support the processing of new mortgages from receipt of application, validating accuracy of all necessary documentation and confirming they are fit for underwriting. This individual will partner with Sales Agents and act as a resource for questions and ensure files are processed in a timely manner. 

The Sales Operations Coordinator will have a key role to play in ensuring that Sales Agents are aware of specific file requirements and enables files to move through to underwriting in a timely manner.

The Sales Operations Coordinator coordinates with various internal clients and partners (Sales Agents and Underwriters) and external partners (Appraisers, other Lenders):  

• to ensure a client focused experience – a mortgage structured to meet the client’s needs, funded on the client’s requested timeline, and
• to ensure a properly executed mortgage – a mortgage registered on title providing the Bank with the required appropriate security for the loan. 

Key responsibilities of this role include following up on appraisals, reviewing appraisals, gathering the appropriate documentation from the sales team and preparing and submitting files to underwriting. There will be a focus on the collection and review and accuracy of documentation required to ensure all applicable laws, regulations, underwriting guidelines and internal policies have been respected. The role will also act as a sales support administrator for the Referred Sales team including a number of ad hoc requests to support the business.  

This role is fast paced with a consistent workload. Expectations are to have a positive client experience every time coupled with accuracy of work and files that fund on time.

SKILLS AND EXPERIENCE REQUIRED:

• University Degree or Community College Diploma
• Solid understanding of the current financial services environment
• Results oriented individual and able to manage time-sensitive information
• Demonstrates solid problem-solving skills and good judgement
• Good communication and conflict management skills
• Thrives on variety and continuous improvement
• Good computer skills (Excel, Outlook, Word, Access and Internet)
• Well organized and is equally comfortable working on their own as well as being a contributing member of a collaborative team
• French language skills would be an asset

Working Conditions Unique to Job

• Hybrid office environment

WHY WORK AT HOMEEQUITY BANK?

Great Environment

HomeEquity Bank offers a hybrid working environment supported with a culture of flexibility – an approach that is unique to each person, and that enables both business and individual needs to be met in a mutually beneficial way.

We pride ourselves in recognizing and celebrating performance, community service, teamwork, and diversity among our employees.
 

A Dynamic Culture – With People at the Centre  

We believe our people make all the difference; our tireless commitment to inclusivity, professional development, and employee experience has been recognized through awards including the Greater Toronto’s Top Employers 2024,Waterstone Canada's Most Admired Corporate Cultures 2022-2023, the Globe and Mail's Report on Business: Canada's Top Growing Companies 2022 (third year since 2019), Canadian's Mortgage Professional (CMP) Top Mortgage Employer 2023 for the third year in a row and Achievers Top 50 Most Engaged Workplaces 2023. 
 

Growth and Opportunities
We provide challenging and rewarding careers in a wide variety of fields. We continuously develop and train our employees through professional growth opportunities and on-the-job training. We also encourage our employees to develop professionally and personally though a series of career developing programs including our Educational Assistance Program, designed to reimburse costs related to professional learning and development.  
 

Celebrating Great Work and People

We believe in an environment that celebrates success, knowledge, leadership, and work that is inspired by our core values. For these reasons, we have created several programs that make it easy for our employees to say ‘great job’ to their colleagues and leaders.

From our Appreciate! Program to the High Five Award Program and President’s Award Program, we recognize professional achievement with a variety of rewards including points towards gift cards, merchandise, and travel experiences, as well as group RRSP/DPSP contributions and more.

Our Community Leadership Program recognizes employees who make a positive impact in their communities through volunteer work with a grant for their charity of choice. Additionally, we provide employees with one paid day off each year to volunteer at their favourite local charity.

HomeEquity Bank is committed to an inclusive, equitable and accessible workplace. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Please note that our successful candidate is required to complete a background check.

Stay in the Know

Find out what we’re up to online, and learn more about what makes HomeEquity Bank a great place to work:

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Join Us! If you’re ready to build the future of reverse mortgages, we want to hear from you.