Administrative Assistant (Construction Services)

How you will contribute as part of the TRCA team:

The Administrative Assistant-Construction Services is responsible for providing a broad range of administrative, customer service and general office/field support to their designated team(s)/division.

Major Responsibilities:

• Provides a range of administrative support to the Construction Service Business unit
• Provides administrative support to Senior Managers/Associate Directors which includes but is not limited to photocopying, minute taking, memo/documentation creation, committee support, presentation and report development and maintaining an effective filing system
• Assist with onboarding and recruitment initiatives for a variety of field-based positions
• Provide clerical, payroll and timesheet support to field teams
• Ensures teams Standard Operating Procedures are up to date and reflective of current operations
• Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
• Schedules and organizes meetings for senior staff
• Order, maintain and distribute supplies, office equipment, publications, safety materials etc. for their designated team/division.
• Provides reception relief and support.
• Coordinate and maintain health and safety training records for the Construction Services business unit.

What will you need to succeed:

Education (degree/diploma/certifications/licenses)

• Completion of college diploma in Business Administration or a related field

Experience

• 2+ years of experience providing administrative, clerical, records and project support

Knowledge/Skill/Ability – Competencies

•  Excellent organization skills; both in-office and virtual files/share office spaces
• Ability to handle support of a division; strong teamwork and relationship-building skills to work within a group dynamic
• Ability to prioritize and take action on the needs of both internal and external customers
• Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
• Ability to communicate effectively with tact and courtesy
• Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
• Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint