Administrative Assistant

Head Office, 101 Exchange Avenue, Concord, Ontario, Canada Numéro de demande 1288
24 octobre 2024

How you will contribute as part of the TRCA team:

The Administrative Assistant is responsible for providing a broad range of administrative, customer service and general office support to their designated team(s)/division.

 

Major Responsibilities:

  • Provides administrative support to Senior Managers which includes but is not limited to, minute taking, memo/documentation creation, committee support, photocopying,  presentation and report development and maintaining an effective filing system
  • Ensures the timely processing of accounts payable invoices, purchase orders, cheque requisitions, distribution of payments and the maintaining of program budgets and financial records
  • Provide procurement support to teams
  • On an ongoing basis, ensures team materials and documentation, including TRCA’s intranet and internet site, are up to date and reflective of current staffing, programming, and operations
  • Supports and interacts with multi-stakeholder advisory committee members
  • Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
  • Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
  • Schedules and organizes meetings
  • Orders and maintains supplies, office equipment, publications, safety materials etc. for their designated team/division
  • Provides reception relief and support
  • Provides operational support with respect to Office Services, including ingoing/outgoing of mail/delivery/courier services

What will you need to succeed:

Education (degree/diploma/certifications/licenses)

  • Completion of college diploma in Business Administration or a related field

 

Experience

  • 2+ years of experience providing administrative, clerical, records and project support

 

Knowledge/Skill/Ability – Competencies

  • Excellent organization skills; both in-office and virtual files/share office spaces
  • Ability to handle support of a division; strong teamwork and relationship-building skills to work with a group dynamic
  • Ability to prioritize and take action on the needs of both internal and external customers
  • Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct) 
  • Ability to communicate effectively with tact and courtesy
  • Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
  • Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint

Autres détails

  • Type de paie À heure
  • Indicateur d'emploi Temporary Contract
  • Taux min. à l'embauche 31,89 $
  • Taux max. à l'embauche 36,96 $
  • Déplacement requis Oui
  • Pourcentage de déplacements 5
Location on Google Maps
  • Head Office, 101 Exchange Avenue, Concord, Ontario, Canada