OFFICE MANAGER & RECEPTION

Home: Bayfield, Retirement Living

Location: Kemptville, ON

Position: Office Manager & Reception

Welcome Home!

Southbridge, the owner and operator of several long-term care homes and retirement communities in Southwestern Ontario, is currently seeking an Office Manager & Reception to join their retirement home in Kemptville, ON.

Reporting to the Executive Director, this role will assist with office related duties related to the operations and administration of the home and the staff.

Responsibilities: 

• Providing exceptional customer service to residents, visitors, service providers and staff alike
• Be the first point of contact for incoming calls and visitors
• Recording details of financial transactions through Point Click Care (our electronic health record system)
• Preparing and submitting monthly billings to residents, government agencies and other third parties for payment processing
• Disbursing, balancing and replenishing facility petty cash funds and administering trust accounts for the residents in accordance with the Nursing Homes Act
• Preparing bank deposits and completing reconciliations for accounts
• Applying the rate reduction application process for residents
• Accounts receivable / collections and processing all vendor payables
• Payroll duties including data entry and preparing payroll for submission
• Other duties and tasks as assigned to help support the team as a whole!

The ideal candidate will have the following qualifications and skills:

• Post-secondary certificate or diploma in Accounting, or a related course
• Post secondary education related to payroll administration or related experience is an asset
• 3+ years of experience in a similar position with working knowledge of general office operations
• Experience in Long Term Care with utilization of Point Click Care is an asset but not required
• Strong interpersonal and organizational skills, ability to work in a fast-paced environment and have exceptional time management skills

Interested applicants should apply through this posting. We would like to thank all applicants for your interest in working as part of our team! Only those applicants selected to move forward in the recruitment process will be contacted.  

Southbridge Care Homes welcomes those applicants with disability related needs and those whom a need for accommodation in the recruitment process. Please provide notice of your need for accommodation to the hiring manager upon scheduling of an interview.