Executive Assistant I

About us:

Sofina Foods is one of Canada’s leading manufacturers of primary and further processed protein products for retail and foodservice customers as well as international markets. We manufacture pork, beef, turkey, chicken and fish products in Canada and Europe. Our family of brands include: Cuddy, Lilydale, Janes, Mastro, San Daniele, Fletcher’s, Vienna, and Zamzam in Canada; and Youngs, Greenland and Karro’s in UK. We are also the exclusive Canadian distributor of Italy’s finest Rio Mare, Lavazza products and Kicking Horse Coffee in Canada.

Position Summary:

Reporting to the Chief Operations Officer, the Executive Assistant I, will provide confidential administrative support services to multiple executive leaders including the Chief Operations Officer and his team. This position will be required to work five days in office.

Key Accountabilities:

• Manage the calendar of the Executives including arranging and coordinating appointments, meetings and conference calls and managing conflicting demands and changes to schedule.
• Compose and prepare correspondence that is confidential in nature.
• Prepare, edit and format documents including, but not limited to correspondence, reports, presentations and agreements in a timely and accurate manner.
• Prepare and process monthly invoices and expense reports for the Executives.
• Organize and maintain filing system by ensuring all materials are securely filed on a timely and accurate basis
• Manage complex travel arrangements including coordinating travel plans, itineraries and agendas for the Executives and team.
• Anticipate issues and initiate appropriate action to ensure the most effective use of the Executive’s time.
• Plan and coordinate regular team meetings and annual conferences, including (but not limited to) attending the meetings, taking minutes preparing meeting materials and other related tasks.
• Other responsibilities as assigned.

Requirements:

• 5+ years of experience supporting C-level executives.
• Proficiency in MS Office (Word, Outlook, Excel, Power Point)
• Demonstrated experience in organizing complex travel arrangements
• Ability to take initiative and work independently with little supervision/direction and to manage changing priorities
• Ability to handle and maintain confidentiality when dealing with highly sensitive information.
• Excellent ability to communicate effectively, both oral and written form
• Excellent organizational skills; ability to manage conflicting priorities and solve problems.
• Strong interpersonal skills with the ability to build effective working relationships with all levels of an organization and external stakeholders

 #SMARK

Sofina Foods Inc. is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). Applicants are asked to make their needs/requirements, for the purpose of accommodation under AODA, known to Human Resources when they are contacted for an interview.