HR & Policy Specialist Intern

We’re Hiring!

HR & Policy Specialist Intern

www.socan.com

Toronto, ON

Term: Full-time – Temporary (Hybrid)

Pay: $19 / hour

Start date: May 5, 2025

End date: August 29, 2025

WHO WE ARE

SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents more than 180,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us   

OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND ANTI-RACISM   

SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability. Learn more about SOCAN’s commitment to Inclusion & Anti-Racism.   

WHY WORK WITH US?

• Make a difference by supporting and collaborating with a vibrant and creative community
• Enjoy many options for workplace flexibility and work-life balance
• Get involved in the rapidly changing creative space
• Advocate for and empower the creative community
• Together, we’ll help music creators earn more income and make a living

WHAT WE OFFER

• 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based))
• Access to SOCAN’s Toronto fitness facility
• Inclusive and collaborative working environment  

ABOUT THE ROLE

This internship provides a unique opportunity to gain hands-on experience in HR policy development, with a focus on AODA (Accessibility for Ontarians with Disabilities Act) compliance and pension-related project initiatives. You will have the opportunity to oversee the planning, execution, and evaluation of policy projects, working closely with internal stakeholders to ensure successful outcomes. We are seeking a motivated and detail-oriented Policy Specialist Intern to support our team in researching, analyzing, and developing policy recommendations. This internship offers a unique opportunity to delve into policy research, contribute to strategic initiatives, and gain valuable insights into the policymaking process as well as work along the HR operations team to support daily initiatives

WHAT YOU’LL DO / KEY RESPONSIBILITIES

Policy – 70%:

• Finalize and implement governance framework by June 2025
• Lead the planning, implementation, and evaluation of policy projects, including setting project timelines, milestones, and deliverables.
• Collaborate with internal teams, external partners, and stakeholders to define project objectives, scope, and requirements.
• Conduct thorough research on relevant policy issues, including legislative proposals, regulatory frameworks, and best practices.
• Modify and draft policy change and assist with communications and launch plans for internal stakeholders.
• Collaborate with team members to brainstorm innovative policy solutions and strategies.
• Support the coordination of meetings, events, and advocacy efforts related to policy initiatives.
• Monitor legislative developments, government initiatives, and public consultations at the federal, provincial, and territorial levels.
• Support compliance efforts related to AODA, ensuring policies and practices promote accessibility.
• Conduct research and support initiatives on pension-related regulations.

HR Support – 30%:

• Provide administrative support to Director and HRBP team
• Manage HR inbox and provide response/guidance on general employee inquiries on policies
• Draft letters relating to employment verification, contract extensions, benefit changes, compensation changes and other letters as required
• Manage Ivanti ticket process
• Process invoices and maintains budget tracking
• Maintain contractor database and management of on/off boarding
• Complete HR projects assigned
• Support Talent Initiatives:
  • Coordinate full recruitment cycle including postings, development of interview questions, resume screens, assessments
  • Prepare job offers, process background checks and complete onboarding paperwork, DayForce workflow approvals, creation of personnel files prior to first payroll
  • Educate hiring managers on the recruitment process

WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCE

• Currently enrolled in a bachelor's or master's degree program in Human Resources, Public Policy, Political Science, Economics, law or a related field.
• Experience in policy creation and revision is beneficial.
• Strong analytical skills with the ability to synthesize complex information and communicate key insights effectively.
• Excellent research abilities, including proficiency in qualitative and quantitative research methods.
• Detail-oriented approach with a commitment to producing high-quality work under tight deadlines.
• Effective written and verbal communication skills, with the ability to articulate ideas clearly and persuasively.
• Proficiency in Microsoft Office Suite and familiarity with data analysis tools/software is preferred.
• Previous experience in policy research, advocacy, or relevant internships is a plus.

ACCESSIBILITY & ACCOMMODATION

SOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at hr@socan.com and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.

EQUAL EMPLOYMENT OPPORTUNITY

SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply.  Research has shown underrepresented groups often only apply when they feel 100% qualified.  We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply

HOW TO APPLY

If you’re interested in joining us, we’d love to hear from you: http://www.socan.com/careers/

Thank you for your interest in our company; we will be in touch with those candidates we wish to interview.

To learn more about SOCAN, go to www.socan.com. You can also follow us on LinkedIn, X, Instagram, and Facebook (@SOCANmusic/@SOCANmusique).