Manager, Special Events

Manager, Special Events

Permanent Full-Time, $53,700-$65,000, benefits, pension, bonus

Do you thrive on creating new opportunities and driving sales? Are you passionate about client satisfaction? Is making sure everyone has a fabulous time at parties and events important to you? Are you a team player with a positive attitude?

If this sounds a lot like you then you are exactly what we are looking for! We are looking for an experienced and results-driven Manager of Special Events to oversee venue sales, event management, and client relations for Science North and Dynamic Earth. Each year Science North hosts countless events of all types: weddings, corporate conferences, holiday parties not to mention Science North events such as Nightlife on the Rock and Canada Day. As the Manager of Special Events you will play a pivotal role in maximizing sales, coordinating seamless events, and ensuring exceptional customer experiences. Your responsibilities in this role will include oversight and leadership across sales, client relations, event coordination, marketing, and operational support for events with a strong emphasis on meeting and exceeding profitability goals.

Here is how you will spend your time:

Sales & Event Management

• Develop and implement sales strategies, including upselling and cross-selling, to maximize revenue and maintain profitability.
• Foster positive relationships with clients, partners, and the community, serving as an ambassador for Science North at all events and external engagements.
• Collaborate with internal teams and external suppliers to organize and execute events
• Lead the planning of event logistics, including setup, floor plans, and vendor management
• Optimize collaborative efforts with caterers and other service providers to enhance event quality
• Coordinate logistics and lead internal events such as Canada Day, Nightlife on the Rock, and the annual Halloween event
• Ensure all internal events align with Science North’s brand standards and safety protocols, creating memorable experiences for attendees.
• Oversee event-specific requirements, such as themed decorations, special audiovisual needs, and tailored guest experiences
• Oversee the planning, execution, and post-event evaluation of all internal and external events
• Submit accurate and timely financial reports, monitor expenses, and ensure precise billing
• Manage event files, databases, and reports, maintaining up-to-date information for stakeholders

• Coordinate with event teams and other units to ensure smooth execution, including setup, promotion, ticketing, staffing, and vendor coordination for internal and external events.

Marketing & Promotion

• Optimize collaborative efforts with caterers and other service providers to enhance event quality.
• Create and implement research and evaluation tools to enhance client satisfaction  Work with the marketing team to update the website and social media platforms

Team Building and Engagement

• Train and mentor staff to deliver consistent, quality experiences that reflect Science North’s commitment to excellence
• Uphold and promote Science North’s brand values by ensuring high standards in customer service, event execution, and communication.
• Lead and support team members, fostering a collaborative, positive and high-performing environment
• Lead by example, operate with integrity and respect and inspire your team to demonstrate our values
• Set clear performance expectations and conduct regular evaluations to support individual and team growth

As the successful candidate you will have:

• Minimum of 5 years of diverse event management experienceA post-secondary degree and/or diploma in hospitality, tourism, event management or a field that lends to the position

• Demonstrated leadership skills

• Superior expertise in using Microsoft Office Suite applications
• Exceptional interpersonal skills and the ability to foster productive working relationships

• A resourceful and creative approach to problem solving
• A positive attitude that can easily adapt to situations and changing event demands
• Excellent time management and multi-tasking skills to meet strict deadlines

• Strong written and verbal communication skills and outstanding organizational skills
• Demonstrated attention to detail

• A valid G driver's license in good standing with a 3-year clean driving abstract

This position is based out of 100 Ramsey Lake Road, Sudbury and is not suitable for remote work.

Compensation Highlights:

• Full-time permanent opportunity
• Competitive salary starting at $53,700 to $65,000 per year
• Annual performance and merit increase consideration
• Participation in the Science North Employee Incentive Plan
• Flexible work arrangements
• Comprehensive group benefit package including medical, dental, vision, paramedical, life/travel insurance, short and long-term disability coverage, 24/7 telemedicine access, wellness spending account/ onsite physio/chiro services
• Pension plan following one year
• Science North annual family membership
• Onsite gym
• Free or discounted admission to other attractions outside Sudbury, Science North facilities and program discounts, fitness membership contribution, on-site parking, on-site gym
• Professional development opportunities
• Minimum 4 weeks vacation with incremental entitlements of one week after 5 and 10 yrs of service
• Free onsite parking

Don’t meet every single requirement? At Science North, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Apply online at http://sciencenorth.ca/careers. An early application represents your best opportunity for consideration. Science North is committed to an inclusive workplace and invites applications from all qualified individuals to join our diverse team. Accommodations are available upon request in all aspects of Science North’s selection process. We thank all interested candidates; only those selected for interviews will be contacted.

Science North is grateful to work with First Nations across Northern Ontario and we give thanks to the Indigenous Peoples who have cared for this land since time immemorial. We pay respect to their traditions, ways of knowing, and acknowledge their many contributions to innovations in Science, Technology, Engineering, and Mathematics, past and present. We also recognize the Métis Nation of Ontario for their historic and ongoing contributions. Science North commits to deepening engagement, relationships and partnerships in order to advance truth and reconciliation, honour and reflect Indigenous ways of knowing, grow economic opportunities, and collaborate with Indigenous peoples as partners in order to inspire all people to be engaged with science in the world around them.

Science North is a registered charity and is an agency of the Government of Ontario