Purchasing Administrator - 6 Month Contract

POSITION SUMMARY

The Purchasing Administrator is responsible for providing support to the Manager, Purchasing with specific duties, responsibilities, and projects.

This position is a 6-month contract, with the possibility of extension and requires in-office attendance a minimum of four (4) days a week.

RESPONSIBILITIES

Compliance

• Centrally manage annual fire alarm/suppression system testing, documentation, and deficiency tracking for Realstar properties.
• Ensure issuance of annual fire alarm certificates.
• Maintain records for fire safety plans, fire monitoring, fire hydrant testing, garage CO system calibration, hydrostatic pipe testing, backflow prevention testing, and roof anchor inspections.
• Log and coordinate completion of elevator safety directives and fire safety inspection reports before compliance deadlines.
• Manage vendor compliance by supporting onboarding of new vendors and maintaining up-to-date WCB/WSIB/CNESST clearances and insurance certificates.

Procurement & Inventory Management

• Support in the tender process for various preventative maintenance contracts and annual services.
• Summarize and communicate notices for annual service activities.
• Prepare contracts and liaise with authorized signatories.
• Maintain a library of approved appliances, plumbing/electrical/cleaning supplies, and de-icing chemicals.

Operational & Administrative Support

• Track completion of CPS (Capital Project Summary) preparation and approvals.
• Provide day-to-day support to operations and accounting teams.
• Support Electronic Fund Transfers, including data entry into Yardi.
• Distribute seasonal reminder memos in coordination with SVP.

REQUIRED SKILLS & EXPERIENCE

• Post-secondary degree in Business Management Administration or Purchasing Management or Purchasing Designation (CPSM, CSCP or CPP)
• Minimum of three (3) years of Purchasing/Procurement experience
• Advanced software skills especially in Microsoft Excel, Word and Outlook
• Experience with cost analysis
• Excellent organizational skills and attention to detail
• Able to manage multiple priorities within urgent timelines
• Adaptable to changing priorities and timelines
• Excellent communication and interpersonal skills
• Ability to work independently to complete required responsibilities
• Property management experience preferred
• Experience with Yardi and Sharepoint is an asset

To apply, please use the job title as the subject line and send your resume to greatcareers@realstar.ca.