Project Accountant

The Role:

Reporting directly to the Senior Operations Finance Manager, you will play a pivotal role in delivering operational support across the company. As the Project Accountant, you'll be a key member of the corporate services team, driving proactive project accounting, overseeing invoicing and collections, and ensuring alignment with corporate strategy and policies.

Location flexibility includes any of our permanent office locations, Montreal, Ottawa, Kingston, or Toronto.

The ideal candidate will have the following background, skills and attributes: 

• Education: Minimum of a two-year diploma in Accounting or a related field.  CPA designation is an asset.
• Experience: Minimum 3 to 5 years of experience in project accounting and related functions, or an equivalent combination of education and experience.
• Software Knowledge: Familiarity with Deltek Vision software is advantageous.
• Technical Skills: Strong expertise in accounts receivable, invoicing, and project reviews and analysis.
• Analytical Abilities: Excellent analytical skills with keen attention to detail.
• MS Office Proficiency: Intermediate to advanced proficiency in MS Office, especially Excel, Word, Outlook, and PowerPoint.
• Administrative Skills: Good organizational and administrative abilities, with the capacity to manage multiple and conflicting priorities.
• Communication Skills: Ability to handle challenging callers with tact and diplomacy, along with excellent oral and written communication skills in English and French.
• Professional Experience: Experience in a professional services environment is preferred.
• Teamwork and Independence: Capable of working effectively both as part of a team and independently.
• Driver’s License: Possess a valid driver’s license and have access to a vehicle with valid registration and insurance.

Key Responsibilities:

• Project Management: Open new projects, set billing terms, establish phases, and close projects upon completion within our accounting system.
• Financial Oversight: Conduct project costing, revenue, and budget reviews, and perform revenue recognition and work-in-progress assessments.
• Contract Management: Assist with managing project contracts and ensure proper documentation.
• Invoicing and Collections: Lead the invoicing and collections process by preparing and issuing monthly project invoices to clients, reconciling and preparing incoming client payments for deposit, and managing accounts receivable.
• Communication and Coordination: Engage in internal communications with project managers, prepare billing and payment summaries, respond to queries from project managers and clients, and update the accounting system with Purchase Orders (P.O.s). Track down P.O.s as needed and follow established accounts receivable processes, including client communication via calls, emails, and statements. Process credit card payments as required.
• Reporting and Analysis: Oversee backlog and pipeline reporting, analyze financial data, and identify opportunities for enhancing financial and operational practices to improve report accuracy and timeliness for stakeholders.
• Account Reconciliation: Reconcile General Ledger accounts.
• Perform other responsibilities and project work as assigned.