BE_ES - Administrative Assistant

DUTIES AND RESPONSIBILITIES

• Prepare, key in, edit and proofread correspondence, presentations, brochures, publications, reports and related material.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings
• Answer electronic enquiries and refer to correct department or to external services
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• May compile data, statistics and other information to support research activities and reports
• May organize conferences
• Work closely with other administrative staff and supports other colleagues as needed
• Can create content (visual and written) and comfortable in social media marketing
• Responds to email and other digital queries and correspondence
• Supports team and Coordinator with other tasks as required