Grant Manager

Job Purpose: 

The Grant Manager will strategically manage their assigned portfolio, ensuring program quality, financial oversight, and donor expectations. This role involves coordinating teams at WVC, FOs, and Partners for effective implementation of grants and projects. They will provide technical guidance in monitoring and evaluation, and manage donor and partner relationships. 

Key responsibilities include leveraging advanced data analysis, technological tools, and digital fluency to drive program excellence. The Grant Manager will collaborate with WVC’s Impact Value Stream and Products team to utilize impact data for evidence-based decision-making. 

As a technical expert, the Grant Manager will communicate project impact and results to stakeholders, coordinate workload, troubleshoot challenges, and maintain a community of practice for knowledge sharing. Continuous improvement in data analysis, technological fluency, agility, and integrative thinking is essential. 

This role is supported by Functional Leads within the Program Excellence & Impact Delivery team, financial oversight from WVC finance colleagues, and enterprise Jira tracking through agile coaches. Direct reporting is through a dedicated People Leader.

 
Responsibilities: 

Grant Management 

• Manage projects to ensure quality execution, delivery of impact, risk management and fulfillment of donor promise/contract agreement.
• Provide management oversight to projects to ensure delivery of results and reports on time and budget while meeting compliance standards.
• Establish reporting processes, communicate project results, and incorporate learnings to optimize grant implementation.
• Track project progress against objectives and intended results.
• Coordinate and participate in all key grant deliverables, including but not limited to start-up workshops, partner agreements, reports, work plans, annual reviews, evaluations, and project closure activities.
• Work collaboratively to address challenges and adjust project plans as needed.
• Use knowledge management strategies to share project achievements and knowledge through partnership meetings, academic forums, print & digital communications and donor engagement opportunities, as appropriate.
• Coordinate the provision of WVC technical support in project technical areas
• In close collaboration with the Grant Finance Officer and WVC legal team, prepare and negotiate contract and all needed amendments with the donor.
• In close collaboration with Program finance, monitor grant project finances, expenditures, cash flow, recovery of overheads, and financial risks and ensure the project is funded on time to ensure effective and efficient grant implementation. 

Relationship Management and Prepositioning 

• Establish and maintain collaborative relationships with key donor representatives, partners, and Field Offices to support the successful execution of projects/grants.
• Lead on prepositioning for follow-on funding from donors within the current portfolio, where relevant.
• Provide support to Business Development Managers and Segment Leads in the concept note and proposal development for follow-on funding (eg. design input, document review)
• In close collaboration with the WVC legal team, prepare and negotiate contract and all needed agreements and contracts with project partners and implementing offices. 

Compliance and Risk Management  

• Maintain a clear understanding of WVC processes and key donor requirements
• Ensure that all appropriate donor formats are available to FOs and Partners and staff have a clear understanding of donor requirements/expectations throughout the award cycle
• Ensure all partners and sub-award agreements undergo legal review, and work with relevant staff to ensure relevant donor requirements are understood by implementing partners (including capacity building). 
• Ensure that all project-related risk and due diligence assessments are completed and remain up to date, including safeguarding  

Qualifications:

• University Degree in a field related to international or community/social development including business development.
• 5-7 years project management experience applied to institutional donor funded grants and commercial contracts. 

• Experience in using Results Based Management approaches and developing Monitoring & Evaluation systems. 

• Demonstrated experience managing remote teams to implement development projects; experience in liaising with academic and/or research partners. 

• Understanding and experience working with major and public donors. 

• Excellent communication skills both written and oral. 

• Detail oriented with ability to work with project documents and provide quality feedback. 

• Demonstrated ability to work cross-organizationally and cross-culturally to ensure alignment and realization of strategic goals. 

• Demonstrated ability to take the initiative with confidence and sound judgment while managing several moving parts simultaneously. 

• Fluency in French is preferred. 

• Ability to travel internationally at least once per year, including potentially to high-risk environments.

Why Consider Us?    

• World Vision Canada has consistently been awarded Canada and GTA top employer awards. 
• We are Canada’s largest development, relief, and advocacy non-profit organization.
• We embody an Agile mindset here.
• We offer competitive pay and benefits. Our comprehensive health benefits start at day 1 which includes a Health Spending Account. 
• We match pension contributions up to 6% and provide a top-up for pregnancy & parental leaves.
• We offer extra time off for restoration by closing for an additional day on long weekends, 6 times a year.
• We provide up to six weeks’ vacation, plus paid sick days, personal days & wellness days.
• We offer a family-friendly, caring, and flexible work environment.