Parish Administrator (Maternity Leave)

Parish Administrator – Part-Time Employee (Maternity Leave)

St. Margaret’s Anglican Church is hiring a part-time Parish Administrator.

The Parish Administrator offers services in support of the parish clergy, churchwardens, and other contract or volunteer ministry leaders. The role is to administer the management and completion of numerous weekly and monthly tasks in support of parish communications, rentals, finances, and property maintenance.

This individual will be strong in organization, time management, communication and possess an aptitude for collaboration and teamwork in a church ministry comprised of parishioners, contractors, and clergy.

Principal Duties:

The Parish Administrator will provide the following services:

• Organize and manage the parish paper and digital filing systems
• Process incoming and outgoing mail
• Initiate and manage an effective inbox/outbox system for clergy, churchwardens, bookkeeper, treasurer, and other ministry leaders
• Answer telephone calls; relay voicemail and email messages to appropriate respondents
• Manage the parish lists
• Assist in volunteer rosters and scheduling
• Post authorized content to parish website, Facebook page, and shared calendars/timetables
• Weekly preparation of worship materials (i.e. orders of service)
• Weekly preparation of parish email newsletter
• Collaborate with churchwardens in managing the parish rental policy for new and existing renters
• Procure office supplies
• Facilitate existing service agreements (photocopier, janitor, HVAC maintenance, etc).

The preferred candidate will possess these attributes:

• Kind, respectful, and inclusive interpersonal skills
• Ability to work collaboratively as a member of teams
• Adaptability to adjust to changing priorities
• Consistent time management skills
• Strong skills organizing information/data
• Keen attention to detail, sound reasoning and excellent problem solving skills
• Committed to confidentiality and adhering to parish policies

Qualifications:

• Proficient in MS Word, Excel, email marketing, cloud-based management software, and website content management
• Proficient in English language; bilingual (Inuktitut or French) is considered an asset

• Work experience in administration and communication
• Background in customer service, client relations, and property management considered an asset
• Experience in a faith-based working environment is an asset

This role will be covering a maternity leave from April 1, 2025 to December 25, 2025

Working Hours: Tuesday and Thursday 9am – 3pm.

12 hours per week, $22 - $24 per hour

Submitting your application

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While all applications will be gratefully received, only individuals selected for further consideration will be contacted. The Anglican Diocese of Ottawa reserves the right to contact individuals and to arrange for interviews at any time.

Our organization is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, or disability. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please advise during the search process if you require accommodation by contacting us at hr@ottawa.anglican.ca

AI will be used to screen, assess or select applicants for the position.

This ad is for an existing opening.