Executive Assistant to the President / Senior Management Team

Your difference is the difference

Do you love to develop and share great ideas? Do you believe your insights can drive people forward? Do you appreciate working with others and building on mutual successes? Perfect. We do, too.

As an employee-owned company, we foster a culture where our people can thrive – and by thrive, we mean a place where you can share your ingenuity, express your difference, and grow in your very own way. Whatever your area, no matter your grade, your unique skills and perspective will help drive change from operations to the C-suite, across a wide of range of projects and channels.

Are you ready to build a future that’s uniquely yours? Join our award-winning team and make a difference that defines you.

RVA is seeking an experienced and highly organized Executive Assistant to support the President and Senior Management Team based in our Toronto office.

The candidate will play a pivotal role in supporting the President, using their exceptional organizational skills and attention to detail to manage the President’s busy calendar and ensure all meetings and appointments run smoothly.  The ability to prioritize tasks, manage confidential information, and communicate effectively will be crucial in coordinating and facilitating the President's activities as well as support select members of our Senior Management Team.

The ideal candidate will be initiative-taking, resourceful, and able to anticipate the needs of our President.  Additionally, the candidate must have a pleasant and enthusiastic demeanor and be a quick thinker with a common sense approach to problem solving.

Responsibilities:

• Respond to projects, activities and inquiries as delegated by the President, perform a variety of highly responsible administrative duties requiring independent judgment and a high level of confidentiality;
• Screen requests and identify issues to determine priorities;
• Compose, prepare and proofread correspondence, minutes and presentations;
• Conduct research and provide detailed analysis on diverse topics as requested;

• Manage the President's calendar effectively, prioritize appointments, and handle scheduling conflicts with diplomacy;
• Coordinate travel, accommodations and itineraries for the President
• Plan and organize special corporate events;
• Other responsibilities and assignments as delegated.

Qualifications:

• Minimum 15 (fifteen) years experience in a similar executive support role.
• Bachelor's degree or college diploma in business administration, communications, or a related field.
• Advanced verbal and written communication skills and superior interpersonal skills to interact with different stakeholders with tact, diplomacy and discretion.
• Ability to effectively manage and prioritize multiple, simultaneous and complex assignments.
• Extensive technical skills in word processing with advanced knowledge of MS Office and Power point
• Strong organizational, time management and critical thinking skills with impeccable multi-tasking abilities.  Ability to anticipate needs.
• Professional and polished demeanor with strong attention to detail.

Your better starts here

We don’t settle for less, and neither should you. As it happens, offering great benefits to our people is entirely possible: the numbers work out. Happy teams mean happy clients. It’s just that simple. From recruitment to flexibility, learning to leadership, wellness to inclusion, we give our people the tools they need to outperform in their careers and build lasting connections with our clients, our culture, and each other.

• Competitive compensation packages and performance-based bonuses
• Health, paramedical, vision, and dental coverage
• A flexible vacation policy that lets you determine your time off based on your other responsibilities and needs
• Top-up plans for new and expecting parents
• Firm-paid holidays, summer and winter breaks, and other leaves of absence that cover everything from extra family time, jury duty, or even completing a degree
• RVA Group Pension Plan with match
• Global Travel Assist Program that provides emergency out-of-country medical protection for you and your eligible family members on personal and business trips
• Access to a variety of free services (e.g., employee and family assistance programs, nutrition advice, caregiver support) and employee discounts (e.g., sports and entertainment tickets, major brands, insurance plans)
• Flexible and alternative work arrangements around core hours, including telecommuting and work-from-home options

Diversity, Inclusion, and Accommodations:  

At RVA, we are committed to fostering a workforce that reflects the diversity of the communities in which we operate. RVA is an Equal Opportunity Employer that considers applicants without regard to age, race, colour, national origin, citizenship, sex, sexual orientation, religion, creed, marital status, disability, or any other protected status. If you require any special accommodations, please advise Human Resources. Any information received relating to accommodations will be treated as confidential.