Finance - Accounting Support (Mon-Fri Days)

RainCity Housing operates on the stolen, unceded, ancestral, traditional homelands of the Xʷməθkwəy̓əm, Sḵwx̱wú7mesh, and səl̓ílwətaʔɬ Nations in so-called Vancouver, the q̓íc̓əy̓, qʼʷa:n̓ƛʼən̓, kʷikʷəƛ̓əm, qiqéyt, SEMYOME, Stó꞉lō, and sc̓əwaθən məsteyəxʷ Nations in so-called Lower Mainland, and the shíshálh in so-called Sunshine Coast.

About Us – A home for every person
RainCity Housing is an organization that makes a difference in people’s lives. Our mission is to advance social equity by building upon the strengths of our community and of each individual. With a goal of providing a home for everyone, RainCity’s programs sustain relationships, strengthen communities, and make change for people experiencing homelessness, mental health, trauma, and substance use issues.

RainCity Housing has been developing emerging and promising practices for over 40 years in social services and healthcare, providing Housing First, harm reduction and supports for community members who access our services. To learn more, check out our innovations page. You can visit our Indeed page and click on the “Follow” button to be notified of new job openings: ca.indeed.com/cmp/Raincity-Housing-and-Support-Society/about. 

You can also follow us on LinkedIn, Twitter, Instagram, and Facebook.

Benefits: 

• 5 days of paid leave for Indigenous Employees for Ceremonial, Cultural, and Spiritual events per year 
• 8 weeks of paid leave for gender affirming care for medical procedures for transgender and gender diverse employees, cumulative total 
• Employee and Family Assistance Program available to ALL employees, including 24-hour helpline, Personal counselling, Life Coaching, Financial Coaching, Legal Referral and Advisory Services, and Health Coaching: https://www.fseap.ca/
• Municipal Pension Plan with guaranteed lifetime monthly pension when you retire: https://mpp.pensionsbc.ca/
  
• Employer-paid benefits for regular Part-time and Full-time employees:
• Core Gender Affirmation services
• $1,000/year coverage for Massage
• $500 per paramedical service Physiotherapy, Naturopath, Acupuncture, Chiropract, and more
• Vision Care, Dental Care, Prescription Drugs, Group Life Benefit (1 x annual salary,) Long Term Disability, and Unlimited Out-of-Province and Out-of-Country Emergencies.

Position Summary

The Accounting Support position performs general duties related to the following areas – accounts receivable, accounts payable and banking. The Accounting Support position prepares and processes financial information by entering and updating records into accounting systems, preparing vendor and petty cash payments and administering the tenant rents and donations. They are also responsible for reconciling bank accounts and balance sheet accounts and posting to general ledger accounts.

COMPETITION#:          job2025.074

APPLY BY:                   Midnight, March 31, 2025

POSITION TITLE:         Finance - Accounting Support

PROGRAM:                  Finance

POSITION TYPE:         Full-time, 1.0 FTE, 40 Weekly Hours

EMPLOYEE GROUP:   Excluded

SALARY:                      $57,700.00 - $60,000.00 annually

TERM:                          Temporary until March 31, 2026 or return of the incumbent

START DATE:               As soon as possible

BENEFITS:                   Excluded staff benefit package including dental, extended health,

                                      and pension.

SUPERVISED BY:        Accounting and Compliance Supervisor

REPORTS TO:              Accounting and Compliance Supervisor

SCHEDULE:                 Monday to Friday, 08:30am-05:00pm - flexibility with start and end times. Hybrid working environment - mix of working at home and office with a minimum of three (3) on-site days at the office per week.

A clear British Columbia Vulnerable Sector Criminal Record Check for working with vulnerable adults and/or children is a condition of employment with RainCity Housing. Applicants must be willing and able to receive a clearance under the Criminal Record Review Act.  

Position Accountabilities

• Performs cash management functions such as receiving, recording and issuing receipts for payments, balancing cash transactions, preparing and making bank deposits, maintaining and balancing petty cash accounts, and reconciling bank accounts, including going to the bank.
• Administers the monthly rent invoicing and collections, including collating monthly tenant lists from program Managers, issuing refunds, assisting Accounting and Compliance Supervisor with managing the rent arrears and inputting data into funder housing database
• Performs monthly billing procedures for funding partners, employees, tenants, peers, or services rendered by gathering customer and service information, generating invoices using the accounting system, sending it to the customer and tracking and applying payments
• Assists Accounting and Compliance Supervisor in processing donation revenue, preparing donation spending payments and inputting data on monthly donation reconciliation sheet
• Assists Accounting and Compliance Supervisor in processing monthly rent supplement payments, ensures timely distribution of payments to landlords, in liaison with program managers
• Under the supervision of the Accounting and Compliance Supervisor, as part of the team that administers the accounts payable system – this includes inputting invoices, generating and distributing payments (cheques, EFTs and online), managing the filing associated with AP, identifying and investigating overdue accounts, taking appropriate corrective action, and managing communications with staff and vendors. The invoice type includes, but not limited to, vendor invoices, peer requests, expenses reimbursements, visa card reconciliation, cross-program invoices, etc.
• Assists Payroll Manager in processing payments of health and other staff benefits and issuing manual pay cheques as required
• Maintains records, gathers and compiles information using Excel spreadsheets, reports on findings
• Ensures that department standards for accuracy and timeliness are maintained
• Performs administrative support duties such as sorting and distributing mail, filing, and management of year-end document archiving
• Answers inquiries by telephone, email or in person, providing routine information and assistance
• Performs other related duties, as assigned

QUALIFICATIONS

• A diploma in accounting and/or CPA student
• A minimum of 4 years of recent, related experience
• Non-profit experience preferred
• Proficiency in Microsoft 365 Business Central, Sage 300/Accpac and Excel
• An equivalent combination of education, training and experience will be considered
• Ability to understand, communicate and support the mission and values of RainCity Housing, and the models/methods of supporting clients including the principles of Housing First and Harm Reduction

Competencies

Financial Acumen

• Accuracy with mathematical and financial calculations
• Strong analytical skills
• Possesses sound knowledge of rules, regulations and practices related to accounting
• Works with a high degree of accuracy and attention to detail

Problem Solving/Judgement

• Ability to plan, organize, prioritize and meet deadlines
• Ability to analyze and resolve problems

Communication

• Ability to maintain confidentiality
• Ability to communicate effectively, both verbally and in writing
• Able to work independently and in cooperation with staff and management
• Able to work diplomatically and respectfully with a wide variety of people

Please submit both a cover letter and resume to apply, describing your suitability for this position. We thank all applicants in advance for their interest. As part of the application process, you may be asked a short set of questions to provide further information about your experience and availability. Please note, only applicants selected for an interview will be contacted.

Diversity
RainCity Housing serves a diverse group of people, and we need a staff group that reflects this diversity. People of diverse backgrounds and cultures are encouraged to apply.

As we work towards building a diverse staff team, we are particularly seeking applicants who identify as being Indigenous, Black, People of Colour, applicants with personal lived expertise, and 2SLGBTQ+ identified people.

Inclusion and creating a safer space
We are committed to making our organization a safer place for our staff, with steps taken to create space for learning and unlearning. RainCity’s department of Indigenous Cultural Services was created with the purpose to acknowledge the unique history and service needs of our Indigenous staff and tenants in respect to accessing culturally relevant and culturally sensitive care and support. RainCity’s Black Affinity Group was formed to provide support for Black staff by creating a safe space to support each other, network, debrief, and to heal from the impact of harm endured. Candidates are welcome to self-identifying in their cover letters as Black, First nations, Métis, or Inuit.

All of our employees are expected to develop and exhibit skills to contribute to safety in the workplace, including demonstrating anti-racism knowledge and skills to support racialized communities, including knowledge of Canada’s historical and on-going colonialism and its impact on Indigenous peoples, and commitment to learn and uphold the Truth & Reconciliation Commission’s 94 Calls to Action and BC's Declaration on the Rights of Indigenous Peoples Act. Employees are also expected to demonstrate anti-discrimination knowledge and skills to support equity seeking groups, including the 2SLGBTQA+ community, people who use drugs and alcohol, people living with mental health issues and sex workers.

Inclusivity and support for people with differing abilities
In our efforts to provide a barrier-free workplace, we invite you to let us know of any adjustments or accommodations that might be needed for you to participate in the interview or selection process by sending an email to hr.inbox@raincityhousing.org.

If you're having any difficulty creating an account or submitting your resume: Please email dfrecruitingsupport@raincityhousing.org for assistance.

Do you want to improve your chances of joining RainCity? Be sure to include a cover letter letting us know why the work that we do is important to you, and how your experiences make you a good fit for this role.

Do you need additional support with your application? Connect with our partners for assistance:

• ACCESS Futures provides free employment support for Indigenous people and can assist with career advising, resume and cover letter writing, and funding for training: https://www.accessfutures.com/employment-services
  
• PRISM Employment Support Service (ESS) provides free strengths-based, trauma-informed employment support program for 2SLGBTQIA+ people, including coaching sessions, workshops, personal counselling sessions, and financial assistance for transit, occupational training, clothing, and childcare: https://qmunity.ca/employment/
  
• WorkBC provides free employment services to all job seekers, providing with support in resume and cover letter writing, training, and financial support for childcare and transportation costs: https://www.workbc.ca/discover-employment-services/workbc-centres/employment-services
  
• MOSAIC provides free employment support for refugees, immigrants, and racialized women, with services in career readiness training, mentoring, and peer groups: https://mosaicbc.org/our-services/employment-services/

We are a Union

RainCity Housing is a unionized workplace. Along with the union, we support the principles of the Human Rights Code of BC. We promote a workplace that treats both staff and the people accessing services with dignity and respect.