Construction Project Administrator

At BC Pavilion Corporation (PavCo), we work to create unforgettable moments, world-class experiences and stronger connections to community, industry and culture.

PavCo is the owner and operator of two of Canada’s premier venues for events, BC Place Stadium and the Vancouver Convention Centre.

Are you experienced in managing the administrative side of large-scale construction projects? Join PavCo as a Construction Project Administrator and play a critical role in supporting facility infrastructure upgrades.

This full-time permanent position located mainly at BC Place focuses on document control, issue tracking, data entry, and monthly report preparation to ensure the smooth coordination of project operations. You'll work closely with the Contracts Manager and report directly to the Senior Director of Infrastructure & Capital Projects, contributing to the success of impactful initiatives.

We’re seeking a candidate with at least two years of experience in Canadian-based infrastructure projects, with expertise in project document control, schedule updates, cost tracking, data management, and team calendar coordination. A key responsibility is overseeing document control and retention processes for various upcoming events ensure seamless project close-outs.

This role offers the opportunity to apply your administrative and project management skills in a fast-paced environment while contributing to major infrastructure improvements.

• Maintain and organize all project documentation, including, drawings, specifications, and other related data as per organizational data retention policy.
• Assist with the management of both electronic and physical project files, ensuring accessibility and organization.
• Track project issues, and action items throughout the project lifecycle.
• Monitor the resolution of issues and document the status of actions taken, ensuring timely closure.
• Provide regular updates to project teams on the status of outstanding issues and their resolution.
• Enter and maintain accurate project data in project management systems or tracking tools.
• Assist in the preparation of regular project reports, including progress, budget tracking, and milestone updates.
• Provide administrative support, including preparing meeting agendas, recording meeting minutes, and tracking follow-up actions.
• Support Contract Manager with audit preparations and ensure the availability of required documentation for review by stakeholders or regulatory bodies.
• Maintain and update project-related contact lists, vendor directories, and other reference materials.
• Understand the procure to pay process and issues purchase order and requisitions as needed. Assists with invoicing as needed.
• Close out projects and ensure all invoices and transition activities are complete.

WHAT YOU BRING:

• 2-year+ College Diploma or College Diploma plus additional professional certification (preferred)
• 1 - 2 years of experience working on Canadian-based capital infrastructure projects.
• Construction Document Management or other Records Management.
• Intermediate proficiency in Microsoft Excel and PowerPoint
• Basic knowledge of working with SAAP software.
• Beginner/Intermediate level knowledge of construction progress cost tracking.
• Knowledge of document control processes, including M365 versioning and file management best practices.
• Basic understanding of project scheduling tools and reporting techniques.
• Able to clearly and confidently express ideas, thoughts and concepts verbally and in writing:
• Excellent command of English language, both written and oral.

The salary range for this position is $45,683 – 57,103.

• Offers will be in line with PavCo’s internal pay equity and qualified candidate’s experience and education.
• Salary discussion and overall compensation package will be presented during initial phone interviews.

WHAT WE OFFER:

• Hybrid work model that offers flexibility for eligible positions
• Competitive salary
• Comprehensive health coverage to wellness programs, we’ve got you covered from day one
• BC Public Service Pension Plan, an additional 17% to your overall compensation

HOW TO APPLY: 

Our business is to deliver unparalleled, seamless service to our guests. We also strive to create vibrant and highly rewarding careers for people with passion and drive. If this sounds like an exciting opportunity, please submit your resume and cover letter by clicking on the Apply Now button. We love people who really want to make a difference.

We are proud to be a diverse organization. We welcome all eligible and qualified applicants to apply to join our team, regardless of race, colour, religion, gender, sexual orientation, marital status, age, gender identity or expression, national origin, genetics, disability status, protected veteran status, or any other characteristic protected by applicable law.

Please note that we can only consider applicants who are eligible to work in Canada.