Executive Assistant - COO

At BC Pavilion Corporation (PavCo), we work to create unforgettable moments, world-class experiences and stronger connections to community, industry and culture.

PavCo is the owner and operator of two of Canada’s premier venues for events, BC Place Stadium and the Vancouver Convention Centre.

PavCo is seeking a dynamic and highly organized Executive Assistant to the Chief Operating Officer (COO). This pivotal role requires someone with a calm demeanor who thrives under pressure, excels at meeting tight deadlines, and can juggle a diverse and ever-changing workload.

As the Executive Assistant to the COO, you’ll take on a critical role with significant responsibility and influence. We’re looking for an exceptional individual who is not only meticulously organized but also thrives on solving complex challenges (like figuring out how the COO can be in three places at once!) and truly enjoys working with people.

If you bring enthusiasm, a passion for making an impact, and a genuine interest in joining our organization, we’d love to hear from you!

WHAT YOU WILL DO:

• Manage COO’s priorities and deadlines with exceptional organization skills and calendar management, including scheduling and organizing multi-party meetings.
• Manage appointments, phone calls and general inquiries.
• Organize, maintain, monitor and update COO’s files, emails, and other documents including but not limited to: board reports, strategic plans, contact lists.
• Plan and coordinate internal and external meeting invitations and meeting logistics.
• Draft and prepare correspondence and reports including proof-reading and editing.
• Develop and maintain strategies to cultivate relationships with key contacts including existing and prospective clients, stakeholders, and industry partners.
• Develop and maintain a liaison with suppliers and contractors; provide informational support.
• Support COO’s projects, initiatives and activities with various Board and Association Memberships.
• Work closely with the Executive Assistant to the President and CEO and CFO to coordinate daily activities, events, and meetings of the Executive Office. 
• Coordinate travel arrangements as required and complete appropriate documentation, approvals forms, and reconciliation of expenses.
• Liaise with the other departments, and the as necessary for joint projects, ongoing communication and sharing of information and resources.
• Record, issue and track minutes of meetings as necessary.
• Working independently with a high level of professionalism, confidentiality, judgment and discretion.
• Assist with special events, such as staff meetings, and other project work.

WHAT YOU WILL BRING:

• Excellent interpersonal skills to build relationships with internal and external stakeholders.
• Ideally, a minimum level of education required is a Diploma in Business, Hospitality, or Event Management.
• Minimum three years’ experience of relevant work experience supporting senior level executives. A combination of education and experience will be considered.
• Excellent communication skills mirroring that of those you are supporting and representing at all levels of the organization exercising tact and diplomacy in handling a range of situations.
• Able to produce high quality documentation and presentations.
• Able to work autonomously and use your own initiative and make good judgement decisions.
• Discreet and able to handle highly confidential and sensitive information.
• Proven self-starter who thrives in a fast-paced and challenging environment with shifting priorities; ability to handle deadlines.
• Flexibility in regards to work tasks, as well as working hours in order to meet the demand of competing schedules and fluctuating pace of daily activities.
• Intermediate to expert level competence with MS Office and database applications.

The salary range for this position is $57,828-72,285

• Offers will be in line with PavCo’s internal pay equity and qualified candidate’s experience and education.
• Salary discussion and overall compensation package will be presented during initial phone interviews.

WHAT WE OFFER:

• Hybrid model (For eligible positions)
• Competitive salary
• Excellent benefits and a strong government pension plan
• Supportive team

HOW TO APPLY:   

Our business is to deliver unparalleled, seamless service to our guests. We also strive to create vibrant and highly rewarding careers for people with passion and drive. If this sounds like an exciting opportunity, please submit your resume and cover letter by clicking on the Apply Now button. We love people who really want to make a difference.

We are proud to be a diverse organization. We welcome all eligible and qualified applicants to apply to join our team, regardless of race, colour, religion, gender, sexual orientation, marital status, age, gender identity or expression, national origin, genetics, disability status, protected veteran status, or any other characteristic protected by applicable law.

Please note that we can only consider applicants who are eligible to work in Canada.