Project Estimator & Scheduler – Construction

Reporting directly to the Project Controls Manager, the Project Estimator & Scheduler works closely with Project Managers, the Owner, Architects, Engineers, and other stakeholders to ensure accurate estimation of costs and effective scheduling of construction projects.

The key responsibilities will include:

• Accurately estimating the costs of construction projects, including materials, labour, and equipment
  • Analyze project plans and specifications to determine the scope of work and materials required for project estimates.
  • Participate in pre-construction processes and project kick off meetings.
  • Identify and advise on major changes in scope of work during the design development phase;
  • Provide feedback on drawings, rates of placement, clashes and constructability issues of the project documents.
  • Review design options and recommend best solution based on cost, engineering quality or availability of materials.
  • Provide varying Classes of estimates depending on the stage of the project documents.
  • Prepare detailed cost estimates for all labor, materials, and equipment.
  • Evaluate and recommend allowances for indirect costs, design unknowns, escalation and contingency.
  • Establish unit costs, labour rates, productivity factors and location impacts
  • Perform detailed material and furniture take offs and provide quantities to the procurement department for the solicitation of vendor pricing.
  • Prepare materials and equipment cost estimations necessary to successfully carry out a construction project according to plans and specifications.
  • Review and incorporate historical data from previous projects into unit and man-hour figures;
  • Research and gather data on material and labor costs, market conditions, and other factors that may impact project costs.
  • Set up and maintain a cost database including creation of base model budgets, elevations and assemblies.
  • Perform quantity take-offs that can be used to procure materials for the sites.  
  • Collaborate with Project Managers, Engineers, and Architects to understand project requirements and develop accurate estimates.
  • Create and manage Risk Register during Pre-Construction.
  • Review and provide comments on the project schedule.
  • Maintain files of working documents as back-up for estimate figures, including current/accurate information on prices from suppliers;
  • Present cost estimates to upper management and provide explanations for cost variations and recommendations for cost-saving measures.
  • Support project teams by conducting take offs or providing estimates for changes during construction.
  • Maintain accurate and up-to-date records of project estimates, budgets, and cost data.
  • Monitor and track actual project costs and compare them to estimated costs, identifying, and explaining any discrepancies.
  • Participate and support the development of RFP’s for 3^rd party contracts
  • Manage the handover process from Pre-Construction to the Project Team.
  • Attend project closeout meeting with the C&D Team to discuss positive and negative aspects of the project.
  • Provide budget variance analysis at the project closeout meeting. Apply lessons learned from close out meetings to the current estimates.
  • Complies with and improves estimating process procedure and consistency.
  • Protects all forms of proprietary information.
  • Maintains Estimating data systems to ensure they are kept up to date.

• Develop, monitor and update project schedules using industry-standard scheduling software.
  • Resource load schedules with manhours and milestones once budgets are finalized
  • Create and maintain templates for all regions.
  • Monitor project progress and identify potential delays or obstacles.
  • Work with PM’s on monthly updates
  • Communicate with stakeholders to provide updates on project timelines and milestones.
  • Analyze project schedules to identify opportunities for efficiency.
  • Collaborate with the project team to develop contingency plans and mitigate potential risks.
  • Identify risks and propose risk mitigation plans.
  • Provide regular reports and updates on project schedules to management and other stakeholders.
  • Provide Schedule training and support to all PM and site coordinators
  • Report to management any schedule impacts as they develop
  • Stay current on industry best practices and trends in construction scheduling.

What are we looking for?

• Bachelor's degree in Construction Management, Engineering, Architecture, or a related field, or equivalent work experience.
• 3+ years of experience estimating commercial construction projects of various sizes and complexities.
• Proven experience developing, monitoring and updating project schedules.
• Proficiency in industry-standard estimating and scheduling software such as Primavera P6, Microsoft Project, Planswift, OST, Microsoft Excel, Word, Project, AutoCAD, Revit, Timberline.
• Strong understanding of construction processes, methods and materials.
• Familiarity with construction regulations and safety standards.
• Proficient with reading construction drawings and detailed take-offs.
• Excellent analytical, mathematical, and problem-solving skills.
• Strong communication, presentation and interpersonal skills.
• Excellent time management and organizational abilities.
• Ability to work effectively in a fast-paced, dynamic environment.

What do you get?

• Extended family Health care, including vision, dental, and Group Life Insurance
• Yearly bonus opportunities.
• Retirement Saving Plan (RRSP) after a year of employment.
• Employee discounts across the Northland-owned hotels and resorts.
• 25% discount at selected restaurants for up to 6 people
• HumanaCare free mental health support & counselling
• Contribute to a unique construction model focused on teamwork and cooperation
• Be a valued member of a team in an organization with unparalleled opportunities
• Collaborative, friendly working environment with a fun and inclusive culture