Administration - HR Generalist

"An Equal Opportunity Employer”  It is the policy of North American Stamping Group to provide employment, training, promotion, and other conditions of Employment without regard to race, color, religion, national origin, sex, age or status as a qualified individual with a disability or other status protected by law.

GENERAL SUMMARY

Performs a variety of complex and routine administrative, technical, and professional HR functions including policies, programs, and procedures to ensure stable associate relations, productive work environment, and company goals and objectives.  Coordinate and administer (by means of proactive planning, action, and maintenance), directly or indirectly, the Human Resources functions for the plant in assigned area(s) of Benefits, Compensation, Employment/Recruitment, HRIS, Payroll, Staffing, Training, and Associate Relations.  May provide support assistance to Environmental, Health, Safety, and Security functions.    

ESSENTIAL JOB FUNCTIONS

A.    Serve as an associate advocate in conflict or corrective action situations to ensure fair and consistent treatment.

1. Coach, guide, and mentor group leaders and other members of management on associate relations matters including performance management, attendance, associate issues and concerns, etc.
2. Lead resolution and/or referral of specific policy-related and procedural problems and inquiries, as well as investigation of associate complaints or issues initiated by management or associates.
3. Research and investigate compliance issues regarding workers’ compensation injuries and claims, attendance, corrective actions, harassment, etc.
4. Support facilitation of performance management, coaching, and corrective action situations.

B.    Ensure that NASG, Company, and HR policies, practices, and procedures are properly and consistently administered and lead to fair and consistent treatment of associates. 

1. Lead policy/procedure communication, guidance, and related education activities to ensure HR policies, practices, and procedures are understood and consistently applied. 
2. Assist and/or coordinate development and implementation of HR policies, programs, and practices.

C.   Assist in administration of compensation and benefit programs and other associate services (e.g., voluntary purchase discount programs, company uniforms, etc.) that support Company philosophy, profitability, and success.

1. Support payroll and benefit administration by assisting associates with inquiries or issues regarding benefits, pay, annual enrollment meetings, status changes, vacation, leaves of absence, etc.
2. Ensure associate enrollment benefit forms/changes are accurate, current, and maintained in HRIS and associate files. 
3. Verify and check hours and pay codes in HRIS on a weekly basis.  
4. Compile supporting data and amounts for incentive payouts (e.g., attendance) to hourly associates. 
5. Maintain all temporary timesheets and hours and report to agency on a weekly basis. 
6. Support administration of classification programs which includes classifying and reclassifying positions and writing job descriptions.
    

D.   Provide assistance and coordination in the maintenance and management of specialized human resource information and measurement/reporting systems. 

1. Perform specialized technical tasks, such as benchmark evaluation, technical research, and labor trend analysis. 
2. Prepare reports, graphs, charts, and statistical analyses, and participate in presenting reports and proposals to HR and senior management. 
3. Provide support assistance for tracking, management, and month end reporting of direct/indirect headcount, overtime, attendance, turnover, leaves of absence, , safety incidents, and other HR Key Performance Indicators (KPI), etc.

E.    Support associate communication, involvement, and recognition activities including service awards, all-associate events, business review communication meetings, etc. 

1. Plan and execute associate and team building activities to help promote a positive work environment and effectively raise associate morale such as holiday activities, plant luncheons, environmental activities, etc. 
2. Assist with planning, organizing, and executing associate internal communications, bulletin board postings, two-way communications, and feedback systems including monthly plant communication meetings, roundtable meetings, suggestion programs, and opinion surveys.
3. Administer service award and other recognition programs.

F.    Assist with employment and recruitment processes for filling hourly and salaried positions with internal and external personnel due to attrition, promotions, and transfers.

1. Support development and execution of recruiting strategy with hiring managers.
2. Conduct internal and external postings including pre-screening of applicants.
3. Coordinate and facilitate interview process.
4. Assist hiring manager in their decision-making regarding entire hiring process.
5. Coordinate critical pre- and post-employment processes including job offers, associate referrals, background checks, candidate notifications, and new hire orientation preparation and support.
6. Evaluate recruiting and interviewing processes and makes recommendations for continuous improvement.

G.   Assist with education, training, and organizational development efforts.

1.    Support, coordinate, and/or facilitate orientation and assimilation programs for new hires.

2.    Support, coordinate, and/or facilitate legal compliance education and training.

3.    Communicates with managers/supervisors to ensure the timely completion of performance appraisals and baseline training and certification.

4.    Administers and monitors the Educational Assistance Program.

5.    Maintains associate training records.

H.   Prepare and assist with personnel administration activities.

1. Process personnel action and change of status forms for new hires, transfers, terminations, leaves of absence, etc. 
2. Generate wage increases and ensure status changes are accurate and completed for scheduled pay progressions, annual increases, promotions, and terminations for entry in HRIS. 
3. Create and maintain associate files for recordkeeping.  Monitor status and upkeep of records that are related to leaves of absence and workers’ compensation. 
4. Complete HRIS system entries. Monitor attendance records and prepare any corrective actions required.   Maintain attendance tracking for hourly associates and issue corrective action as necessary. 
5. Complete or administer employment verifications, benefit verifications, child support withholdings, and other miscellaneous personnel actions.
6. Establish security access for new, temporary and existing associates and maintain access.

I.      Coordinate employment and administration of temporary associates.

1. Maintain employment related information in regard to temporary associates.
2. Arrange hire of temporary associates and collaborate with manufacturing for placement of temporary workers. 

J.     Provide support and assistance with Environmental, Health, Safety, and Security activities.

 

MINIMUM QUALIFICATIONS/REQUIREMENTS

Education:

·         Associate’s or Bachelor's Degree with emphasis in Business Administration, HR Management, or related discipline, or equivalent combination of education and experience.      

·         Master's degree in related field and/or Professional certification is a plus.

                       

Experience:

·         Entry to five (5) years of relevant human resources generalist experience and academic preparation or eight (8) years of relevant experience.  Manufacturing setting experience preferred.

·         Minimum of two (2) years of experience in supporting HR functions in a manufacturing setting preferred.  Automotive experience preferred.

·         Previous experience in creating presentations and delivering to large groups.

·         Experience with talent management, including recruitment, succession planning, and associate development.

·         Demonstrated positive associate relations activities.

·         Experience in interviewing, project management, change management, and conflict management/resolution.

·         Knowledge and organizational skills necessary to maintain company records in compliance with state and federal guidelines.

·         Knowledge of federal, provincial, and state employment laws of relevant country including, but not limited to, the following: FLSA, FMLA, ERISA, ADA, EEO, HIPAA, Workers' Compensation, Ontario Employment Standards Act, Ontario Human Rights Code, Mexico Federal Labor Law, etc.

 

Personal/Technical Skills:

·         Strong attention to detail.

·         Solid math skills required.

·         Strong leadership and people skills.

·         Strong customer service orientation.

·         Show and maintain professionalism.

·         Highly motivated, ambitious self-starter.

·         Develops associate relations centered on trust and teamwork.

·         Ability to work with multiple departments and prioritize activities.

·         Ability to maintain on call flexibility to control abnormal conditions.

·         Ability to create reports, business correspondence, and procedures.

·         Ability to exercise exceptional independent judgment and discretion.

·         Perceptive person, who is capable of relating to individuals at all levels.

·         Ability to communicate and work well with all levels of the organization.

·         Ability to take initiative on assigned tasks without significant supervision.

·         Be able to maintain the confidentiality of any information s/he encounters.

·         Excellent project skills and ability to coordinate multiple projects and programs.

·         Ability to be adaptable and flexible in a fast-paced, constantly changing environment.

·         Excellent planning, scheduling, collaboration, communication, and interpersonal skills.

·         Ability to compile effective and concise visual reports in charts, graphs, and table format.

·         Must be able to work a fixed or rotating shift schedule, including daily or weekend overtime.

·         Must be able to multi-task, handle diversity, and provide leadership through problem resolution.

·         Demonstrates a personality that works in cooperation with other departments towards building a sense of company teamwork.

·         Strong administrative, analytical, and organizational skills to be able to coordinate human resource activities and functions.

·         Thorough understanding and working knowledge of NASG’s organization, automotive plants and processes/principles, company products, trade terminology, and manufacturing
processes is a plus.

Language Skills:

·         Must be able to speak, read, write, and understand the primary language (English) used in the workplace.

·         Good technical and conversational Spanish is required for Mexico locations.

 

Computer/Software:

·         Solid working knowledge and experience with Microsoft Office and other computer-based applications (e.g., MS Word, MS Excel, MS PowerPoint, MS Outlook, Internet, etc.).

·         Proficiency in MS Word, MS Excel, and MS Powerpoint preferred.

·         Working knowledge and experience with implementation and administration of HRIS.

 

Training:

·         New Hire Orientation

·         Environmental, Health, & Safety

·         TS16949/ISO 14001

·         Introduction to Lean

·         Associate Involvement

·         Quick Die Change – SMED

·         Workplace Organization – 5S

·         Total Productive Maintenance (TPM)

 

WORK ENVIRONMENT/CONDITIONS

Office:  Open Office Environment

 

Plant:  Various types of manufacturing environments.

·         Standard automotive plant environment with moderate noise level. 

·         PPE (Personal Protective Equipment) such as safety glasses, steel toe shoes, Kevlar sleeves, hearing protection, etc. may be required in designated engineering, manufacturing, or industrial areas.  Personal attire standards may apply.

·         Involves moderate or occasional presence of some slightly disagreeable conditions, i.e., cold, dust, heat, odor, etc.

 

Travel:

·         0-5%

 

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Although the primary job functions involve the ability to sit and work on a computer and in an office situation for extensive periods of time, the associate must be capable of walking, sitting, and standing for extended periods of time. The associate is frequently required to walk; reach with hands and arms; and talk, see, and hear. The associate is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The associate must frequently lift and /or move up to 10 pounds, occasionally lift and/or move up to 25 pounds and infrequently lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

 

DISCLAIMER
This job description is intended to identify the general nature and level of work performed by associates within this classification, as well as certain essential job functions.  It is not intended, and should not be interpreted, as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.  Duties, responsibilities and activities may change at any time with or without notice, based on operational needs.  To qualify for this job, however, an associate must be able to perform its essential functions with or without reasonable accommodation.  Under no circumstances may this job description be construed as altering the at-will nature of the employment relationship between NASG and any associate.

EOE/M/F/D/V

 

North American Stamping Group is a drug-free and smoke-free workplace.