Strategic Sourcing - Strategic Sourcing Associate

Strategic Sourcing Associate - CapSOURCE

Are you ready to be part of a dynamic team that is reshaping shared services and how they are delivered for health care and the public sector?

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and redevelopment) and nutrition solutions. Other services include data analytics, in-hospital support, warehousing/logistics, technology, procure-to-pay, and accounts payable. 

MMC is actively supporting the creation of a resilient value chain that incorporates environmental social, and economic wellbeing – and fosters the participation of Indigenous businesses. Based in Burlington, ON, MMC operates regional hubs in Toronto, Thunder Bay, Kingston, Brantford and London as well as a hub and distribution center in Oakville.

We are currently recruiting for a full-time Strategic Sourcing Associate to support our Capital, Strategic Sourcing team.  

Position Overview

Reporting to a Senior Manager, Strategic Sourcing this position is responsible for coordinating and supporting the Sourcing Team through all stages of the procurement process. Primary objectives include coordinating and supporting all elements of the RFP process following BPS guidelines and implementing resulting contracts. The role will support Member customer service, supplier relations, and issue resolution when required. The role must be proficient in all aspects of the MMC Procurement Systems (Microsoft Business Central) and e-tendering sites (Bonfire, Biddingo). The role must also be able to execute basic procurement requests, such as obtaining vendor quotes under the Domestic Procurement Thresholds, executing Limited Tenders and/or contract extensions. The role is an individual contributor with no direct reports.

Key Responsibilities

• Liaise with Members on initiatives, contract issues, committee action items, and strategic sourcing inquiries.
• Participate in the initiative process and supplier meetings to ensure understanding of initiatives.
• Develop and manage documentation pertaining to all assigned initiatives, including NDAs, COIs and other procurement documentation.
• Schedule proponent meetings and webinars related to initiatives.
• Schedule strategic working group/clinical expert group meetings with participating members.
• Assist in addressing inquiries from members regarding scoring, evaluation, and validations of sourcing events.
• Provide contract information and initiative expertise to other departments within MMC.
• Maintain systems with up-to-date information around initiative milestones.
• Ensure the bid process is followed according to existing policies and procedures.
• Develop Request for Quotation, Request for Proposal and Request for Information based on customer requirements. Post RFx on electronic tendering portals.
• Act as a RFX Bid Administrator and provide bid analysis/evaluations with award recommendation as required to sourcing prime and WG members.
• Conduct systems and reports maintenance, training and troubleshooting, as required.
• Collaborate with the sourcing leads to update the comments in procurement systems.
• Prepare and maintain auditable working contract files and documentation for execution in the contracts system (in line with BPS).
• Maintain and update the contract management system for all contracts and amendments throughout the entire contract period.
• Reply to the proponent’s questions in collaboration with the sourcing lead.
• Create contracts in the ERP system.
• Provide local contract management issue support during term of agreement.
• Manage contract landscape and proactively meet with end users to review upcoming contract expiries and landscape.
• Administer transactions for major supply and service agreements and equipment, which includes monitoring compliance with terms and conditions.
• Review material specifications with customer groups through meetings and ongoing communication with suppliers to acquire the best value (cost, quality, delivery, warranty) for material and services.
• Provide ongoing support for various aspects of fast paced 2nd-stage Request for Proposal (RFP) process.
• Prepare procurement documents based on individual Member requirements and ensure the bid process is fair, open, and transparent and in compliance with current legislation and regulatory requirements.
• Provide direction, leadership, and support to Members to help mitigate risk and ensure optimal outcomes are achieved.
• Ensure high priority is given to the fundamental principal of customer centric service with a high level of responsiveness to all inquiries, internal and external.
• Maintain confidentiality, while meeting the needs of all Member facilities, throughout the RFP process.
• Receive, review and analyze sales reports from vendors; prepare and send rebate requests and validate received payment for each member.

Qualifications and Skills

• Post-secondary degree or diploma in Business Administration, Supply Chain or another related field is preferred.
• 5+ years of experience in public sector procurement and/or healthcare environment an asset
• Excellent computer skills, including proficiency with MS Office (Excel, Word, Outlook, Teams)
• Experience with Microsoft Dynamics 365 – Business Central an asset.
• Superior multi-tasking, time management and organizational skills with a high level of accuracy is essential.
• Excellent analytical and problem-solving skills
• Strong communication skills in English (oral and written) with excellent interpersonal skills.
• Exceptional customer centric approach is required.
• Driven to share success in a team environment.
• Sound judgment and discretion when dealing with confidential information.
• Demonstrated customer service-oriented approach for ensuring an enhanced customer experience.

Travel

• Ability to travel to Mohawk Medbuy offices if required.

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources.

Mohawk Medbuy is a HOOPP employer offering a competitive salary, comprehensive benefits package and flexible remote work policy.

Qualified candidates with a desire to join our innovative team are invited to submit their application.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).