001 - Events Coordinator
Closing date: October 23, 2024
Hybrid position
MNO’s culture is at our core
The MNO workplace culture is full of potential ready to be unlocked. As our Self-Governance agreement materializes, we are building a workplace culture of action, responsibility, and most importantly a desire to serve the Métis community. When defining what MNO culture is, it’s difficult, because of our diverse leadership styles, and the different programs and services offered. What that really means is there is a place for almost everyone under the MNO employer umbrella. We recognize people are different, and that is our source of strength. We bring opinions together, welcome healthy conflict, and look to always find answers, not problems.
- Comprehensive employer-paid health benefits and pension plan
- Generous vacation allotment starting at 15 day's for regular employees and 20 day's for management
- Annual paid two-week holiday closure in December
- 16 paid public and employer holidays
- 15 paid health & wellness days
- Challenging, multi-disciplinary work environment that fosters learning and professional development
- Substantial educational incentive to promote personal and professional growth
- An opportunity to make a direct or indirect impact on the lives of the Métis Peoples across the Province
- Other perks
- Employee Assistance Plan
- Telemedicine plan
- Health care spending account
- Goodlife corporate membership discount
- Bell Mobility's exclusive partner program
- Staple's corporate discount
- Dell member purchase program
- Mark's corporate discount
About the Role
The Event Support Coordinator oversees a diverse range of clerical office tasks to aid company administration and correspondence during special events. As a member of the Event Support team, you will be integral to the planning, implementation, and post-event processes for various occasions. Your duties encompass coordinating logistics, aiding in setup and teardown, facilitating communication channels, and striving to ensure a favorable experience for all attendees.
What you will be doing
Logistics Coordination:
- Assisting with coordinating logistical aspects of events, including venue selection, catering, transportation, audio-visual requirements, entertainment and MNO branch coordination.
- Work closely with vendors and suppliers to ensure timely delivery of services and materials.
- Work with Finance to coordinate and track all purchase orders and payment requisitions to the final payment of all services and Materials.
- Assist with Tradeshow vendor coordination.
Set-Up and Breakdown:
- Assist in the set-up and breakdown of event spaces, ensuring all elements are in place according to the event plan.
- Support with the dismantling process to ensure efficient and organized post-event cleanup.
Communication Management:
- Support with event-related inquiries from participants, vendors, sponsors, and internal teams.
- Distribute information and updates to relevant stakeholders before, during, and after events.
Attendee Engagement:
- Ensure a positive experience for attendees by aiding, answering questions, and addressing concerns during events.
- Collect feedback to identify areas for improvement in future events and post-reporting.
- Send post-event surveys and collect data to aid in post-reporting.
Team Collaboration:
- Collaborate with cross-functional teams, including branch coordination and finance, to align event objectives and goals.
- Communicate effectively with team members to ensure everyone is well-informed and on the same page.
Problem Solving:
- Understand the key stakeholders to quickly and effectively address any issues or challenges that arise and ensure decisions align with the objectives to ensure the smooth progression of activities.
Documentation and Reporting:
- Maintain accurate records of event details, expenses, and other relevant information.
- Contribute to post-event reports on recommendations for future improvements.
Working Conditions:
- With advance notice, the role may require working evenings, weekends, and holidays, especially during peak event seasons. Travel may also be necessary depending on the nature of the events.
Qualifications
- Previous experience in event coordination or related roles, minimum of 1 year.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills.
- Detail-oriented with the ability to troubleshoot and problem-solve.
- Familiarity with event management software/tools is a plus.
- Strong reporting skills.
- High level of proficiency in Microsoft Office – Outlook, Excel, Word, PowerPoint
- Excellent communication, both written and verbal.
Positions at the MNO may require the following:
- Current CPR/First Aid certification or ability to obtain
- Completion and maintenance of Vulnerable Sector Verification
- A reliable vehicle (or ability to rent), driver’s licence, $2,000,000 liability insurance, and a clean driving record
- Flexibility to work extended hours as necessary
- Ability to occasionally travel within Ontario for limited periods of time
The Métis Nation of Ontario commits to providing accommodation as required by the Ontario Human Rights Act, unless to do so would cause undue hardship. Accommodations will be provided in accordance with the principles of dignity, individualization, and inclusion. The Métis Nation of Ontario will work cooperatively and in the spirit of respect with all partners in the accommodation process. These accommodations will extend to all aspects of the employment relationship including recruitment and selection.
Please email human resources if you require an accommodation during the hiring process.
Special Services Organization
The Métis Nation of Ontario is a special services organization. All applicants are encouraged to apply. Preference may be given to qualified applicants who meet the requirements for MNO Citizenship as per the MNO Bylaws and who are in good standing.
Please note, all employees, regardless of role or location, are required to be fully vaccinated for COVID-19, unless the employee has a valid medical exemption. This condition of employment is effective for all employees, full or part-time, permanent or contract, whether working remotely or not, as of November 1, 2021.
The Métis Nation of Ontario uses Artificial Intelligence (AI) to help in the screening and assessing of applicants within our Applicant Tracking System (ATS).
Other details
- Pay Type Salary
- Min Hiring Rate $48,490.00
- Max Hiring Rate $55,270.00
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