Administrative coordinator

Based at Carrefour Place Longueil and reporting to the Senior Director of Shopping Centers, here are the main responsibilities of your new position as Administrative Coordinator:

• Prepare and make daily deposits for payments received;
• Apply payments to tenant accounts receivable;
• Perform account reconciliations, including those related to gift card sales;
• Send account statements to tenants;
• Send non-payment notices and follow up with tenants regarding account collections;
• Prepare documents for problematic cases and send them to legal professionals, ensuring follow-up;
• Process returned checks and refunds to tenants;
• Record all accounts receivable comments in the collection report;
• Keep an up-to-date list of payment agreements;
• Follow up with the property accountant regarding the billing of monthly rents;
• Maintain and update the percentage rent chart and bill monthly;
• Prepare, revise, and coordinate the production of various reports;
• Receive and record retail sales, entering them into the system;
• Issue various invoices for services rendered to tenants and ensure follow-up;
• Ensure timely responses to tenant inquiries and requests;
• Follow up on tenant insurance;
• Follow up on various lease-related documents;
• Scan documents to be filed in tenant/client physical files and on the network;
• Perform all other related tasks;
• Greet and respond to visitors at the administrative office;
• Place orders for office supplies and customer service needs;
• Internal expenses: Manage petty cash and required protocols;
• Gift card deposits: Verification, bank reconciliation, and deposit at the bank;
• Maintain an up-to-date list of tenant contacts and database;
• Produce various documents such as Excel sheets and reports upon request.

Qualifications:

• College diploma in office administration;
• A minimum of three (3) years of experience in a similar role;
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).