Corporate Administrator

Department:  Corporate Administration
Reports to:  Chief Operating Officer (COO)
Location: Mississauga

Job Description:

The Corporate Administrator will be responsible for supporting members of our executive team with daily administrative support including managing calendars, arranging travel, handling expenses, and coordinating meetings in addition to being responsible for the mail room and packages. The successful candidate will play a key role in providing organized, efficient, and professional support to executive team members.

Responsibilities:

• Provide administrative support to most members of the Executive team
• Schedule and organize meetings, including preparing agendas, distributing minutes, and ensuring follow-up on action items
• Handle and manage corporate correspondence, including emails, letters, and phone calls, ensuring that communications are routed to the appropriate parties
• Manage office supplies inventory and replenish as necessary
• Manage mail room and distribution of packages to appropriate individuals at other locations
• Organize an on-line filing system for important and confidential company documents
• Update department policies and ensure compliance with them as requested
• Arrange travel accommodations and process expense forms
• Assist with corporate projects, ensuring that timelines are met, resources are allocated effectively, and stakeholders are kept informed of progress
• Other responsibilities as may be assigned

Requirements:

• BA in office administration or relevant field is preferred
• A minimum of 3 years’ multi-executive administration experience is required
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of MS Office, SharePoint, and office management software.
• Strong communicator, verbal and written
• Self-starter with the ability to think proactively