Billings and Collections Administrator

The Billing and Collections Administrator plays a key role in the Company’s operation’s function. The position assists with the smooth administration and customer service function for the client and management of the end-to-end invoicing. This position communicates with the clients regarding discrepancies and resolves client queries efficiently.

Accountabilities:

• Aid in collections of past due accounts and prepare Aged AR Analysis for management’s review.
• Prepare draft invoices for Project Managers to review, prepare final invoice and process bill close once approved via email or through electronic invoicing.
• Send invoices and monthly statements to clients for payment including submission of invoices using systems like Open Invoice and Cortex.
• Assist with set up of client files and maintain related draft invoices for filing.
• Reconcile credit card statements and maintain expense binders.
• Reconcile toll statements and maintain binders.
• Maintain file room and all AP Invoices.
• Other duties as assigned.

Qualifications:

• Minimum 3 to 5 years experience in a similar role.
• Accounting Diploma or equivalent work experience.
• Outstanding written, verbal, and professional communication skills.
• Exceptional organizational skills with the ability to apply professional judgement and to prioritize tasks in a high-volume workload.
• Strong attention to detail.
• Strong Excel skillset and ERP system experience required.

Benefits:

Medical, Dental, Life Insurance, AD&D, 401K, Vision, Wellness Program