Business Registry Coordinator - PT Temp

Why work for the Town of Canmore? For starters, you can take great pride in our collaborative organization, its positive work culture and our amazing group of talented people who genuinely care about our community and accomplish outstanding work each and every day for its citizens. You will have the opportunity to work with a professional, fun, dedicated and passionate team promoting sustainable and resilient economic development in our community.   

Position Overview: Reporting to the Manager of Economic Development, the Business Registry Coordinator promotes economic growth in the community by maintaining the Town of Canmore (“Town”) business registry database, supporting the full cycles of business licensing, film permitting, and pedestrian zone and patio permitting, and supporting Economic Development initiatives and events. The Business Registry Coordinator is primarily responsible for client information, responding to new businesses and start-up inquiries, business license and film permit administration, local business communications, and helping facilitate an environment where entrepreneurship, business, tourism, and investment can flourish in our community.  

You are a confident, personable, and approachable self-starter who takes initiative but can work successfully in a strong team environment. You have strong attention to detail and organizational habits that allow you to prioritize your work to meet deadlines. You are a positive and effective communicator who listens actively. You can cultivate collaborative and effective relationships with diverse internal and external stakeholders. This is a fantastic opportunity for a detail-oriented individual who sees and conceptualizes the big picture and understands the steps required to transform vision into reality.

Core Accountabilities:

• Answers inquiries about, accepts, reviews, processes, and issues business license applications in consultation with requisite Town departments to ensure appropriate approvals and requirements are obtained
• Answers inquiries about, accepts, reviews, processes, and issues film permit applications; and
• Coordinates business license invoicing, renewals, account changes, and cancellations
• Follows up on outstanding invoices in collaboration with the Municipal Enforcement and Finance departments
• Collaborates with the Communications department to maintain and update public-facing information related to business registry, film permitting, pedestrian zone permitting, and economic development
• Accumulates and distributes Town statistics, market intelligence, and reports
• Assists with Economic Development initiatives such as researching new partnerships, funding opportunities, and identifying business resources relevant to the community
• Understands the structure of the Town and municipal government so appropriate objectives and outcomes can be achieved

• Takes on a variety of duties as assigned, which may not be part of the regular day-to-day expectations

Education & Qualifications:

• Full Class 5 Alberta Driver’s License – required 
• Post-secondary education in a related field, such as business administration – asset  
• Certification as a certified Economic Developer (Ec.D. or CEcD) – asset  

Experience:

• Minimum two years’ experience in business administration, entrepreneurship, or related fields – required  
• Experience with Great Plains or related accounting software – asset 
• Superior customer service skills with both internal clients and external audiences – required 
• Recent experience and advanced proficiency with Microsoft Office programs (Word, Publisher, Excel), Adobe Acrobat, and database maintenance – required  
• Superior skills in written and verbal communication and in presenting – required  
• Strong attention to detail and organizational habits to understand, realistically plan for, and meet deadlines while adapting to changing demands and priorities – required 
• Proven ability to complete work autonomously as well as collaborate on projects in a strong team environment – required 
• Experience with website design platforms – asset 
• Experience in SharePoint Online – asset 
• Knowledge of local government or public sector culture, practices, and procedures – asset 

Compensation & Benefits

• Hourly Rate- $33.84 to $37.82 per hour. Compensation will be calculated based on the successful candidate’s related work experience/education and internal equity considerations.  
• Personal development & learning opportunities  
• Positive work culture  
• Work-Life Balance 

Work Schedule: This is a part - time temporary role till August 2025. Monday to Friday, 8.00 am – 4.30 pm or 8:30 am - 5:00 pm. Scheduled hours may vary based on operational needs.

Closing Date for Applications: This posting will remain open until 9.59 pm MST February 23rd, 2025.

How to Apply: To apply, please combine your cover letter and resume into a single document (PDF or Word) and click on the "APPLY NOW" link below.  To help us learn more about you, in your cover letter please clearly detail the following:

1. Why do you want to be a Business Registry Coordinator for the Town of Canmore?
2. What skills, experience, and (most importantly) attitude will you bring to enhance the team and enrich our community?
3. What is Your level of familiarity with Economic Development programs?