Payroll and Benefits Coordinator

Why work for the Town of Canmore? For starters, you can take great pride in our collaborative organization, its positive work culture and our amazing group of talented people who genuinely care about our community and accomplish outstanding work each and every day for its citizens.   Our team is composed of many compassionate professionals who value giving back to the community and are guided by the organization’s core values of Wellness, Respect, Integrity, Service, and Teamwork. As a municipal government organization, the Town of Canmore exists to serve the community and visitors to Canmore. The organization is committed to supporting a triple bottom line sustainable future for all by promoting wellness and active living, being leaders in environmental stewardship, and ensuring the effective and efficient use of taxpayer dollars.

Position Overview:

As part of the Human Resources (HR) team, the Payroll and Benefits Coordinator is responsible for managing and administering the Town of Canmore (“Town”) payroll and group benefits programs. This role serves as the subject matter expert (SME) for all payroll and benefits-related matters, ensuring compliance with provincial and federal regulations. The ideal candidate will have extensive knowledge of payroll systems, benefits administration, and relevant legislation provincially and federally.

Core Accountabilities:

• Processes bi-weekly payroll for all employees, ensuring accuracy and timeliness
• Maintains payroll records and ensures compliance with legislative requirements
• Prepares and submits payroll-related reports and filings, including GL summary and detail reports, T4s, and ROEs
• Administers employee benefits programs, including health, dental, life insurance, disability, and retirement plans, including managing new employee enrolments and changes to existing plans
• Coordinates with benefits brokers and providers to resolve issues and ensure smooth operation of benefits programs
• Ensures compliance with all relevant provincial and federal legislation, including the Alberta Employment Standards Code and Canada Revenue Agency (CRA) regulations
• Prepares and submits required reports to government agencies, third-party providers, and internal stakeholders
• Stays updated on changes in payroll and benefits legislation and implements necessary adjustments
• Provides guidance and support to managers and supervisors regarding payroll and benefits inquiries and resolves discrepancies promptly
• Educates employees on available benefits and assist with claims and issues
• Conducts regular audits of payroll and benefits data to ensure accuracy and compliance
• Is a Dayforce super user, maintaining payroll and benefits-related modules, confidently troubleshooting configuration issues, and creating and distributing reports
• Assists with internal and external compensation surveys as needed
• Prepares easy-to-understand tools, resources, and communications for leaders and staff that address common questions for payroll & benefits and/or provide clear direction on payroll & benefits processes
• Implements or participates in the implementation of payroll-related projects

Education & Qualifications:

• Payroll Compliance Practitioner (PCP) designation – preferred
• Diploma or degree in Human Resources, Accounting, or a related field – asset

Experience:

• Minimum of three years of experience in payroll and benefits administration – required
• Strong knowledge of Alberta employment standards and payroll legislation – required
• Advanced experience with payroll systems and software, such as Dayforce, ADP, or Workday – required
• Experience with Dayforce HCM, including configuration and troubleshooting – preferred
• Advanced proficiency with Microsoft Office Suite, particularly with Excel – required
• Organizational habits to understand, realistically plan for and meet deadlines, while adapting to changing demands and priorities – required
• Strong written and oral communication skills in English – required
• Ability to handle sensitive information with confidentiality and professionalism – required
• Experience with benefits administration platforms and vendor management – preferred
• Strong analytical skills with the ability to interpret and apply complex regulations and policies – required
• Proven ability to manage and meet deadlines for multiple priorities – required
• Experience in conducting payroll and benefits audits to ensure accuracy and compliance – required
• Knowledge of tax regulations and reporting requirements related to payroll and benefits - required
• Demonstrated strength in analytical and mathematical tasks – required
• Ability to develop and deliver training sessions on payroll and benefits topics – required

Salary & Benefits:

• Pay Range: $43.48- $45.89 per hour commensurate with relevant education, experience, and demonstrated competencies 
• This is a Permanent Full-Time position
• Competitive benefits package, & health spending account 
• Generous Retirement Savings Plan 
• Personal development & learning opportunities  
• Positive work culture  
• Work-Life Balance  

Work Schedule: This is a full-time administrative position working traditional business hours, 35 hours/week.

Closing Date for Applications: This posting will remain open until 9:59 pm MDT on February 23, 2025

How to Apply: To apply, please combine your cover letter and resume into a single document (PDF or Word) and click on the "APPLY NOW" link below.  To help us learn more about you, in your cover letter please clearly detail the following:

1. Why you want to be the Payroll & Benefits Coordinator for the Town of Canmore
2. What skills, experience, and (most importantly) attitude you will bring to enhance the team and enrich our community
3. Your level of familiarity with the Canmore community and the services offered by the Town of Canmore
4. Which of our corporate values and the aspects of our organizational culture that most align with you and your approach to work