Senior Manager of Projects

Senior Manager of Projects

Reporting to: Regional Operations Director (West)

Core purpose of the job: 

Manage all planning and delivery of a variety of Minor Works, Capital and Lifecycle projects including health and safety assessments, obtaining permits, preparing tenders, budgets, estimates and construction schedules and working with internal and external personnel to ensure projects are executed in a timely and efficient manner while maintaining integrity of design as per existing Project Agreements and Contracts. Oversee the work of other Project Managers to ensure that projects are being delivered to customer and contractual requirements and comply with all internal procedures required to manage projects safe. Oversee the work of contractors; develop work plans; respond to emergency situations; adapt work methods to address problems; estimate and requisition materials; and prepare records and reports

Scope of Duties and Responsibilities:

• Prepare and analyze Tender Documents, Budgets, Estimates, Construction Schedules.
• Manage trade contractor site meetings, RFI’s, invoices and control document process.
• Observe that Work Safe Practices are being followed.
• Verify the accuracy of change orders and Minor Works and ensure change orders and minor works are signed by client and all contractual issues are resolved and dealt with in a timely manner.
• Prepare contract with trades and manage internal or external contractors or trades accordingly.
• Manage all project activities (i.e., allocation of adequate resources, managing consultants scheduling, documentation, and budget) by planning all project timelines, milestones, deliverables, and micro-deliverables using the appropriate software tools and/or Project Management and Estimating methods and include appropriate contingency plans.
• Be responsible for the “Management of Contractor” process for all Lifecycle Replacement, Changes and Minor Works projects.
• Establish and deliver mechanisms for tracking project progress, financial reporting and reporting to stakeholders via a formal communications plan.
• Conduct and chair stakeholder meetings and forums in order to solicit feedback, input, and expectations; incorporate these into project plans.
• Track, monitor and report all project costs to ensure completion within budget; procure extra budget funding where necessary.
• Closely monitor the efforts and billing of third-party workers, such as consultants, contractors, and other specialists and ensure that invoicing is completed within agreed timeframes for each Change or Minor Work project.
• Ensure that all Changes and Minor Works projects have been completed satisfactorily and conduct post project reviews in order to identify areas for improvement; make recommendations based on lessons learned.
• Co-ordinate and manage the Lifecycle replacement plan, including budgeting and scheduling of work.
• Plan, coordinate and/or supervise activities of all company or on site personnel on assigned project(s).
• Maintain existing design parameters, LEED Gold and BOMA BESt certification by ensuring projects and repairs meet their standards. Perform environmental hazard management/planning and remediation.
• Operate projects within the Project Agreement and Contracts parameters and make adjustments or issue reports relating to same.
• Be part of the facilities management out-of-hours team, ensuring the successful delivery of all Property and Customer services within the full operational coverage (i.e. 7day/365/year).
• Ensure compliance with and endorsement of FM Contract requirements for security, including individual RCMP security clearance as required by the Project Agreement.
• Abide and understand all CSA standards set out relating to construction within a healthcare environment.
• Fulfil Health & Safety responsibilities by adherence to the requirements of the Company's Health & Safety Policy and Health & Safety Management Plans.
• Support the Company's Quality Policy Statement and actively participate in the achievement of Company and personal Quality objectives.
• Undertake such other duties appropriate to the level and character of work as may reasonably be required within the Department / Service.

Essential Attributes:

• Trade Certified and/or Project Management Professional Certification with ability to work independently and on their own iniative.
• Proven experience in building services, facilities management or project management within secure and healthcare facilities (ideally 2 years +)
• Demonstrated success in project delivery, and execution of project management methods.
• Strong knowledge of financial management, technology management and internal controls.
• Excellent facilitation of meetings, feedback sessions, and briefings in order to demonstrate leadership to stakeholders.
• Working experience within a performance-based environment wherein Key Performance Indicators (KPI’s) were set and delivered.
• Highly effective negotiation, diplomatic, and contract resolution skills.
• Team player committed to working in a quality environment.
• Consistently professional demeanour with fellow employees and customers in order to effectively represent Bouygues Energies & Services Canada.
• Effective oral and written communication, organizational and interpersonal skills with a customer service focus.
• Ability to build and maintain lasting relationships with business units, corporate departments, key managers and other stakeholders.
• Flexibility to adjust to shifting priorities and deadlines.
• Excellent working knowledge of Health and Safety requirements in order to lead by example.
• Fully versed in construction, environmental and health & safety code and regulations at Municipal, Provincial and Federal levels.
• Working knowledge of computers and MS Office (i.e. Word, Excel, and Outlook).
• Ability to pass an enhanced security clearance process.
• Worked within a P3 environment