Manager, Campus Operations

Do you believe in the power of ideas, possibility, and in building community?

 

Alberta University of the Arts (AUArts) is looking for a Manager, Campus Operations to join the Campus Operations team.

 

The Alberta University of the Arts is one of only four major art, craft and design focused Universities in Canada. Our internationally recognized programs and state-of-the-art facilities offer our 1,100 students a hands-on, studio-based education that leads to a Bachelor of Fine Arts, a Bachelor of Design, and an MFA in Craft Media. AUArts has deep roots in Calgary’s creative community and our alumni have had an impact on creativity around the world. Alberta University of the Arts will be celebrating its centennial in 2026.

 

This is a full-time permanent position starting as soon as possible. Hours of work are 35 hours per week, 7 hours per day.

 

Why AUArts?

 

AUArts is a community of thinkers, shapers, makers, and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

 

Alberta University of the Arts (AUArts) is situated on the ancestral land of the Siksikaitsitapi - Blackfoot Confederacy which includes the Siksika, Kainai, Piikani Nations and the shared territories of the Tsuut’ina Nation as well as the Iyarhe Nakoda-Stoney which includes Bearspaw, Chiniki, Good Stoney Nations and also the home of the Métis Nation of District 5 and 6. The City of Calgary has long been called Moh’kins’tsis by the Siksikaitsitapi, Guts’ists’i by the Tsuut’ina, and Wîchîspa by the Nakoda.

 

The Opportunity

 

Competition #2324-NO-MP-14

 

Reporting to the Director, Campus Operations, The Manager provides health, safety, security and environment oversight for the university staff students, and visitiors, including day-to-day administration of Campus Operations. This role oversees all aspects of the University Emergency Response Plan (ERP) and ensures compliance in accordance with Health & Safety policies, procedures, and legislation. The Manager provides supervisory support to casual staff and contract staff, including internal and external contractors.

 

Key Responsibilities:

 

Supervision

• Responsible for supervision of contract security staff including scheduling, development of standing orders, orientation, and training. Ensures a high-quality customer service to staff and students. Provides input into staff discipline or dismissal actions to the service provider.
• Assists with supervision of contract custodial, handyman, and food service staff. Ensures a high-quality customer service to staff and students. Provides input into staff discipline or dismissal actions to the service provider.

 

Health, Safety, Security and Environment Oversight

 

• Responsible for managing confidential personal information relating to Health & Safety policies and procedures
• Assists with administrating the Health, Safety and Environment program at the university
• Responsible the day-to-day waste management program at the university. This includes expanding the internal recycling & compost program and coordinating timely scheduling of bin pick-ups
• Responsible for the management and promotion of the AUArts Safe app / AUArts Security Twitter feed
• Develops maintains and controls all aspects of the institutions Emergency Response Plan (ERP). Works closely with external consultants as required to ensure effectiveness and compliance
• Responsible for overseeing the Fire Warden program
• Responsible for the essential operation of computerized access control and CCTV recording system. Oversees the issuance of access control cards to all current staff and students, based upon predetermined clearance, as well as card printing and audit control. This includes ensuring appropriate security level programming. Responsible for all the institute’s keys, including tracking of sign-out and return, and maintenance of key database
• Responsible for the locker management program for the university. This includes issuance of lockers to students, managing the locker database and the year-end cleaning and maintenance of the lockers
• Responsible for the lost and found program for the university. This includes ensuring lost and found items are tracked, stored, and turned out in the appropriate manner
• Responsible for the hard-key management program, including tracking of sign-out and return, and maintenance of key database

 

Facility Management

• Assists with the administration of the day-to-day operation within Campus Operations. This includes working closely with SAIT and both internal and external contractors.
• Assists with planning of facilities projects (short-mid-long term)
• Tracks progress and coordinates reporting of all Capital and Renovation Projects including but not limited to; BLIMS, AUArts CAPEX, AUArts Evergreen and CMR grants and allocations
• Reviews all relevant external invoices and ensures accuracy in both charges and required backup documentation. Tracks and codes invoices in preparation for signature by the appropriate budget holder

 

Stand-In Management

• Provides stand-in support and back-up for the Director, Campus Operations during absences including attending/running committees, authority to make departmental decisions that require immediate action
• Provides on-call support as required

 

Qualifications:

 

The following qualifications have been determined to promote likelihood of

success in the role. In alignment with the principles of inclusion, individuals with an alternative equivalent qualification may be considered.

 

• 2-year Diploma in a relevant field such as Facilities, HSE, or Security
• 3-5 years experience in coordinating projects related to facilities and Health, Safety, Security & Environment (HSSE)
• Demonstrated administrative experience including report writing and budget tracking
• Proficient in Microsoft Office Suite (O365)
• Demonstrated accomplishment in Health & Safety training courses is an asset
• Facility Management Professional (FMP) designation is a asset
• Demonstrated experience in formal project management is an asset
• Demonstrated experience in security and facility management is an asset

 

Competencies:

 

AUArts has established five common competencies to promote unity of vision and action in the organization.  Responsibilities of leaders include the following: 

 

Healthy Spaces 

• Create and maintain a respectful working environment. 

• Lead by example creating respectful dialogue standards. 
• Champion expectations related to physical and mental health, safety, and wellness. 

 

Active Inclusion 

• Create and maintain an environment of active inclusion. 

• Lead by example implementing equity, diversity, inclusion, and accessibility principles. 
• Champion Indigenous strategies, equity, diversity and inclusion programs, policies, and communications. 

 

Creative Innovation 

• Evaluate current practices and propose innovative solutions. 

• Lead implementation of projects with a change management focus.  
• Champion change and actively support new initiatives. 

 

Collaborative Practice 

• Create and maintain active collaboration within and between teams. 

• Lead by example cultivating effective communication throughout the organization.  
• Cultivate strong relationships with internal stakeholders. 

 

Strategic Leadership 

• Create and implement operational plans, reviews, and projects.  

• Ensure policy, budgetary and legislative compliance within department. 
• Champion employee engagement by establishing and expanding best practices, employee development and continuous learning. 

 

What We Offer

 

• Comprehensive benefits package including pension and health spending account
• Annual vacation accrual starting at 24 days, 9 Flex days, Personal days, and other types of leave
• Paid time off over the University closure from December 24 – 31

 

The starting annual salary will be dependent upon skills, education and experience.

 

How to Apply

 

Applications must be submitted as a single PDF document and include:

• Cover Letter

• Curriculum Vitae / Resume

 

Candidates will be required to create an account to submit an application. Please visit our Application FAQ's page to ensure your application is complete prior to submission. Please upload your single document to the “Resume” section – do not upload any documents to the “Cover Letter” section.

 

The deadline to apply is November 25 2024. While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

 

Further information about AUArts is available on our website at www.auarts.ca.

 

AUArts is an equal opportunity employer and is strongly committed to fostering inclusion and belonging within our community.

 

We welcome applicants who have demonstrated a commitment to upholding the values of equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, those who identify as women and/or 2SLGBTQ+.

 

We recognize the legitimate and potential impact that career interruptions (maternity leaves, leave due to illness) can have on a candidate’s record of research achievement. Applicants are encouraged to identify in their application the impact that career interruptions may have had on their record of practice and achievement; this will be taken into consideration during the assessment process.

 

We are committed to making our recruitment, assessment, and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact hr@auarts.ca. All requests for accommodation will be treated confidentially

Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority. All successful candidates must demonstrate that they are legally entitled to work in Canada.

 

The collection of personal information is for the purpose of determining eligibility and suitability for employment as authorized by the Freedom of Information and Protection of Privacy (FOIP) Act, section 33(c). If you have any questions about the collection of your information, please contact our FOIP Coordinator at foip@auarts.ca.