Advocacy Assistant Coordinator, Academic Misconduct Cases (Work Learn)
The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
Position title: Advocacy Assistant Coordinator, Academic Misconduct Cases (Work Learn)
Department: Student Services
Supervisor: Advocacy Coordinator
Employee status: Term, Appointed
Hours Per Week: 20
Salary / Wage: $21.17 per hour
Anticipated Start Date: May 1, 2025
Description
The AMS Advocacy Office was established in 1999 to provide information and support to students facing bureaucratic challenges and disciplinary committees of UBC.
The Advocacy Office is one of few resources on campus that is 100% pro-student. Its goal is to empower students to advocate for their rights when facing a conflict with the university and the inherent power imbalances between the institution and individual students.
The Office strives to provide students with information about UBC’s policies and procedures to help them navigate what options may be available to them. Although the office does not provide legal advice, the Office offers confidential and effective support to any undergraduate or graduate student at UBC in regards to the disputes outlined below.
- Academic Misconduct – Academic Misconduct may include engaging or attempting to engage in cheating, plagiarism, falsifying information, etc.
- Academic standing – Academic Standing refers to issues such as failing a grade, being required to withdraw from a program, or promotion to next level of studies.
- Housing appeals – Housing incidents that relate to the UBC Resident Contract, subletting, etc.
- Library fine appeals – Appealing library fines and other charges.
- Other Disputes - accusations of bias, interpersonal complaints about faculty or staff, etc.
The AMS Advocacy Assistant Coordinator – Academic Misconduct Cases will assist the AMS Advocacy Coordinator in casework and developing relationships with external organizations.
Responsibilities:
- Develop expertise in Academic Misconduct processes at UBC, including both the Diversionary Processes and the Presidential Advisory Committee on Student Discipline
- Preparing students for and attending meetings with faculty where there will be an allegation of academic misconduct, as well as hearings before university committees
- Assisting students with editing and structuring communication about their case with university administrators and faculty
- Running intake and follow-up appointments with clients, with a focus on explaining processes and available options to students
- Developing relationships with key university administrators that work with academic misconduct cases, including the Academic Integrity Hub and Academic Integrity Officers within faculty units
- Working towards the long-term goal of growing the Advocacy Office.
- Supporting the development of online resources and guides
- Participate in regular meetings with the AMS Advocacy Coordinator
- Prepare reports as advised by the Advocacy Coordinator, and a transition package (manual, report and position timeline) for the next Advocacy Assistant Coordinator
- Other duties as required
Qualifications
- Must be a currently registered student at UBC Vancouver or one of its affiliated colleges.
- Strong preference given to candidates currently enrolled in a JD program.
- Excellent interpersonal and communication skills both written and verbal.
- Experience working with vulnerable clients where empathy and understanding are emphasized.
- Strong organizational, time management, and team-leadership skills.
- Strong self-starter mentality with the ability to work unsupervised.
- Experience managing a staff or volunteer team is an asset.
- Key attributes include: Empathetic, organized, adaptable, responsible, resourceful, and creative.
Eligibility: Must be a currently enrolled student at UBC Vancouver, eligible for the Work Learn program.
Experience Level: Current Students in an Undergraduate Program, Current Students in a Masters Program, Current Students in a Phd Program
To Apply:
Please submit your resume and cover letter. Applicants are strongly encouraged to submit a cover letter that explains their interest in the role and how their previous experience makes them a good candidate.
Application deadline: 11:59pm March 26, 2025
At the AMS, we believe that a diverse workforce enriches our organization and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, sexual orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best.
We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.
Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.
Other details
- Pay Type Salary
- 6133 University Boulevard, 6133 University Boulevard, Vancouver, British Columbia, Canada