Accounts Payable Associate, III

The Opportunity

The Accounts Payable Specialist is responsible for implementing and maintaining controls over the company’s purchasing and expenditure processes. The responsibilities include full cycle AP, including but not limited to invoice processing, data entry, PO and non-PO transactions, matching invoices with goods received or evidence of services and AP reporting activities as required. This is a hybrid role in Toronto and Mississauga, Canada – office/remote work. 

What You’ll Do

The Accounts Payable Specialist will be responsible for all accounts payable activities, including:

• Provide a high level of customer service when dealing with suppliers, internal personnel and management
• Matching, processing and coding inventory and non-inventory invoices on a timely basis
• Coordinate the approval of invoices as per company policy
• Correspond with vendors and respond to inquiries
• Process weekly supplier payments (EFT & wire) for approval, apply payment selection and send supplier payment remittances
• Setting up PAP (pre-authorized payments) and clearing them with invoices
• Reconcile and analyze vendor accounts and purchase orders to resolve discrepancies
• Review, reconcile and process visa expenses on a monthly basis
• Review and process all employee expense requisitions on a bi-weekly basis
• Manage intercompany transactions and process multi-currency payments for both suppliers and employee expenses
• Regularly monitor the AP subledger to identify and track prepaid expenses and provide timely feedback and reporting on the status of prepaid amounts
• Review and approve purchase order requests to ensure compliance with policies and budgetary guidelines. Coordinate with requestors to verify order details
• Manage and organize incoming mail, ensure invoices, and other financial documents are distributed to the appropriate teams. Additionally, process and deposit customer checks
• Assist with the annual audit – providing the requested supporting documentation & responding to queries
• Identify continuing improvements to the payable process
• Other administrative, accounting and reporting duties as assigned

The employee may perform other related duties as necessary to meet the ongoing needs of the organization.

What You’ll Need

• Post-secondary certificate or diploma in Accounting/Business Administration. A combination of education and experience will be considered
• Thorough understanding of Accounts Payable procedures and IFRS accounting standards
• Several years’ experience in an accounts payable role in a highly controlled environment, preferably manufacturing industry
• Experience with NetSuite
• Advanced knowledge of Microsoft Excel

About You

• Strong attention to detail
• Ability to prioritize tasks and meet strict deadlines
• Excellent written and verbal communication skills
• Strong organizational, analytical and numeracy skills
• Enthusiasm and initiative to identify process improvements and take on additional tasks
• Demonstrates a calm and positive attitude under pressure
• Demonstrates a flexible, positive and “can do” attitude
• Team player who will step in to help wherever needed