Finance - Accounts Payable Associate (Part-Time)

Key Role Accountabilities

AP Duties

• Ensure that all proper paper back up is attached to the vendor invoice
• Ensure the g/l # is coded correctly
• Ensure that the receiving matches to LX systems
• Enter Invoices into LX
• Perform monthly vendor reconciliations

Weekly Payments

• Maintain filing for weekly payments
• Perform weekly payments for all companies
• Ensure that the correct backup is attached to the cheques
• Have cheques signed and mailed.

Vendor Communication

• Communicate with vendors and answer all their questions
• Provide documentations to vendor as needed or requested
• Reconcile monthly or quarterly vendor statements (major vendors).

Journal Entries

• Determine and prepare month journal entry for AP accruals
• Balance co. 20 and 60 A/P Close
• Monthly reconciliation of the outstanding payments to Vendors vs their statement. Ensure the issues are cleared with Vendors
• Support AP Coordinator on ad hoc tasks
• Weekly Jagger accruals
• Clear old open POs – coordinate with the business partners

Qualifications

Must have a High School diploma.

Preferred minimum of 1-2 years AP experience

Understanding of basic accounting principles.

Experience with and a good understanding of ERP and MRP systems.

Good proficiency with Microsoft Office applications, especially Excel.

Skills and Knowledge

Good interpersonal communication skills, with people at all levels both inside and outside of the organization, particularly our Vendors.

Seeks to understand Vendors by soliciting and being open to direct input on a regular basis.