The Project Administrator supports the Project Controls and PMO departments within Systems Delivery. This role assists with process documentation development, serves as a backup for key Epicor-related tasks, and supports the department's invoicing process.

Main Responsibilities

Documentation Development

• Assist in developing, standardizing, and maintaining Systems Delivery QMS documentation.
• Collaborate with cross-functional teams to capture and document workflows, ensuring accuracy and alignment with organizational objectives.

Epicor Data Management

• Support Epicor ERP administration including data entry, reporting, and troubleshooting basic issues.
• Assist with generating financial reports and tracking project budgets in Epicor.
• Ensure data integrity and compliance with established processes when handling ERP-related tasks.

Support Department Invoicing

• Assist in preparing, reviewing, and submitting invoices for department projects.
• Ensure invoicing aligns with purchase order terms, including Incoterms, payment terms, and VAT requirements.
• Coordinate with internal and external stakeholders to resolve invoicing discrepancies or delays.
• Maintain accurate invoicing records for audit and reporting purposes.

General Administrative and Project Support

• Assist data collection and analysis to support project performance reporting.
• Prepare meeting materials, agendas, and minutes as needed.

You Bring:

• Education:  Bachelor’s degree in business administration, Finance, Project Management, or a related field (or equivalent work experience).
• Experience:  1 - 3 years in a project support or administrative role.

Skills:  Excellent interpersonal and communication skills; highly accurate; detail and deadline-oriented; advanced Microsoft Office skills, particularly Excel; basic understanding of project management principles and invoicing processes.