Executive Assistance & Office Coordinator

Who We Are
 

Founded in 2013, Organigram is a leading Canadian licensed producer, focused on producing high-quality, indoor-grown cannabis for adult recreational consumers in all provinces and the Yukon. Headquartered in Toronto (Ontario), Organigram has three state-of-the-art cultivation and processing facilities in Moncton (New Brunswick), Winnipeg (Manitoba) and Lac-Supérieur (Quebec), and our adult-use products can be found in retail outlets from coast-to-coast. Organigram's adult-use brands include Edison, SHRED, monjour, Laurentian Cannabis, Holy Mountain, Big Bag O’Buds, Tremblant Cannabis and Trailblazer.
 

Our mission is to delight consumers with trusted brands that deliver innovative cannabis products and experiences while promoting education and industry advocacy.
 

Over the past year we have seen significant growth in this emerging cannabis industry and attribute this growth to our team members. We believe our deep-rooted culture; our values and our welcoming work environment have contributed to our overall success. Our focus on innovation, responsiveness to the needs of our customers and our people–centric approach have helped us become a trusted name amongst our stakeholders - be it our customers, partners, investors, our team members, and the communities that we support.
 

Why work with us?
 

Organigram is a diverse and inclusive organization that cares about you and the community you live in. Our competitive salary and benefits, education reimbursement and flexible work environment are designed to work for you as you grow and develop in your career. We offer an annual wellness credit and unlimited vacation to support your health and wellbeing. And you can feel good knowing our Organigram Operating for Good program provides you with the opportunity to support your community through sponsored volunteer initiatives.

About the role

We are looking for an Executive Assistant and Office Coordinator to support 3 of our Executives and assist in the day-to-day operations of our Moncton Facility.  This role is required to be on-site 5 days a week.

Responsibilities

              Executive Assistance

• Provide end-to-end support for 3 executives.
• Calendar Management: Strategically manage and prioritize schedules, including handling multiple time zones.
• Meeting Coordination: Facilitate the execution of internal and client-facing meetings, ensuring a seamless experience for attendees.
• Travel Coordination: Arrange international and domestic travel for client meetings and conferences.
• Deadline Management: Proactively follow up on deadlines and commitments.
• Expense Management: Independently coordinate and executive’s monthly expenses.

Office Administration

• Manage incoming visitors and building access.
• Coordinate office supplies.
• Manage incoming and outgoing mail.
• Coordinate facility tours with the necessary people.
• Coordinate events such as facility celebrations, meetings with external stakeholders and holiday team member gift giveaways
• Provide day-to-day administrative support services to facility management, including preparation of correspondence, reports and other miscellaneous administrative tasks as requested.
• Prepare townhall presentations and communications to entire facility
• Support for human resources administration including publication of internal communications media, opening of administrative files and other various administrative tasks upon request.

Experience And Skills

• Professional Background: Minimum of 5 years of experience directly supporting executives in a medium-to-large sized organization.
• Leadership & Project Management: Strong ability to manage conflicting priorities and deadlines in a fast-paced environment.
• Problem-Solving: Proactive approach with excellent decision-making skills.
• Communication: Professional verbal and written communication skills.
• Organization: Exceptional organizational skills with keen attention to detail.
• Software Knowledge: Proficiency in Office 365 and Concur
• Professionalism: Team-oriented with a “Yes, and…” approach.

• Comfortable dealing with all levels of the organization and the public
• Ability to effectively learn and operate several different software platforms
• Bilingualism considered an asset
  

Pay Grade 4